Metro - File #: 2019-0676

• File #: 2019-0676
• Type: Contract
• Status: Agenda Ready
• File created: 8/29/2019
• In control: Finance, Budget and Audit Committee
• On agenda: 10/16/2019
• Title: AUTHORIZE the Chief Executive Officer to execute Contract Modification No. 2 to Contract No. PS54707001, with Mythics Inc., for 220 additional Oracle Primavera Unifier Application User Licenses for a firm fixed price of $495,887, increasing the total contract value from $991,774 to $1,487,661, and extending the contract term through October 31, 2020.
• Indexes: Application, Budgeting, Contract administration, Contracts, Databases, East San Fernando Valley Transit Corridor, East Sfv Transit Corridors (Project), Measure M, Measure R, Measure R Admin Costs (Project), Procurement, Program management, Project management, Purchasing, Safety, Strategic planning, West Santa Ana Branch Corridor - Administration (Project), West Santa Ana Branch Transit Corridor, West Santa Ana Branch Transit Corridor (WSAB) Project
• Related files: 2019-0800

Date	Action By	Action	Result
10/24/2019	Board of Directors - Regular Board Meeting

Meeting_Body
FINANCE, BUDGET AND AUDIT COMMITTEE
OCTOBER 16, 2019

Subject
SUBJECT: ORACLE PRIMAVERA UNIFIER APPLICATION USER LICENSES

Action
ACTION: APPROVE CONTRACT MODIFICATION

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute Contract Modification No. 2 to Contract No. PS54707001, with Mythics Inc., for 220 additional Oracle Primavera Unifier Application User Licenses for a firm fixed price of $495,887, increasing the total contract value from $991,774 to $1,487,661, and extending the contract term through October 31, 2020.

Issue
ISSUE

The existing contract document management system for Program Management is being replaced as the prior product was retired by Oracle. Contract document management is the electronic document exchange including review between Metro and contractors. Additionally, the system provides change and cost control functionality. Oracle Primavera Unifier software is being implemented to replace the prior system and to improve technology for document management.

As the software was initially implemented, the need for additional licenses arose to support the increased number of capital projects underway with Measure R and in development with Measure M. Staff is requesting Board approval for the Contract Modification as the total Contract value exceeds Metro's Chief Executive Officer's delegation of contracting authority.

Background
BACKGROUND

In 2009, Metro deployed a Program Management Information System (PMIS) to facilitate program wide project tracking, contract document administration and management reporting. PMIS was implemented to maximize efficiencies through automation, standardization, and provide program performance transparency. The system utilized the latest version of Oracle Primavera software that has been configured to support the program wide reporting requirements. Software applications included Oracle Primavera P6, Professional, Project Status, Oracle Primavera Contract M...