Metro - File #: 2022-0614

• File #: 2022-0614
• Type: Contract
• Status: Passed
• File created: 8/31/2022
• In control: Board of Directors - Regular Board Meeting
• On agenda: 10/27/2022
• Final action: 10/27/2022
• Title: AUTHORIZE the Chief Executive Officer to continue to utilize the National Association of State Procurement Officials (NASPO) cooperative purchase program to purchase computer and network equipment, peripherals, and related software and services, at an increase of $30,000,000 in total expenditure limit, increasing the total expenditure limit from $30M to $60M through January 2025. This request is not for a budget increase but is a request for an increase to the cooperative agreement expenditure limit.
• Sponsors: Construction Committee
• Indexes: Bids, Budget, Budgeting, Computers, Contracts, Crenshaw/LAX Transit Corridor Project, Information processing, Los Angeles International Airport, Metro Center Street Project, Metro Rail A Line, Metro Rail C Line, Metro Rail E Line, Metro Rail K Line, Metro Rail L Line, Procurement, Program, Purchasing, Regional Connector Transit Corridor Project, Request For Proposal, Security, Strategic planning

Date	Action By	Action	Result
10/27/2022	Board of Directors - Regular Board Meeting
10/20/2022	Executive Management Committee

Meeting_Body
EXECUTIVE MANAGEMENT COMMITTEE
OCTOBER 20, 2022

Subject
SUBJECT: ACQUISITION OF COMPUTER HARDWARE, SOFTWARE AND SERVICES

Action
ACTION: APPROVE RECOMMENDATION TO INCREASE PURCHASE AUTHORITY THROUGH THE NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS (NASPO) MASTER PRICE AGREEMENT

Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to continue to utilize the National Association of State Procurement Officials (NASPO) cooperative purchase program to purchase computer and network equipment, peripherals, and related software and services, at an increase of $30,000,000 in total expenditure limit, increasing the total expenditure limit from $30M to $60M through January 2025. This request is not for a budget increase but is a request for an increase to the cooperative agreement expenditure limit.

Issue
ISSUE

In January 2020, the Board of Directors approved the acquisition of computer hardware, software, and services through the National Association of State Procurement Officials (NASPO) for a five-year period in an amount not to exceed $30,000,000. This procurement method has been very successful. To date, 75 awards have been executed for a total of $26,568,000. This equates to 89% of the spending authority in the first three years. To continue the ability to utilize NASPO, the Board will need to approve the increase of the total spending authority.
The need for Metro's technology infrastructure (Ex: computer & server processing equipment, network & data telecommunications equipment, electronic file storage systems, audio visual & security systems) is higher than initially planned. Projects driving the need for technological equipment and services include the Transit, Highway, and Regional Rail programs (e.g., Metro Center Project, Crenshaw/LAX Transit, Regional Connector). Also, due to the Covid-19 Pandemic, Metro has implemented a new Teleworking Policy. This has resulted in additional computer, server, storage, and...