Metro - File #: 2022-0825

• File #: 2022-0825
• Type: Informational Report
• Status: Filed
• File created: 11/29/2022
• In control: Construction Committee
• On agenda: 1/19/2023
• Final action: 1/19/2023
• Title: RECEIVE AND FILE Office of the Inspector General Construction Change Order Spot Check Report for the period September 1 to November 30, 2022.
• Sponsors: Board of Directors - Regular Board Meeting
• Indexes: Budget, Budgeting, Carbon monoxide, Construction, Contractors, Contracts, Disadvantaged business enterprises, Division 20, Equity Focus Communities, Heating, cooling and ventilation equipment, Informational Report, Labor, Metro Divisions, Metro Equity Platform, Metro Rail B Line, Metro Rail D Line, Metro Vision 2028 Plan, Policy, Procurement, Program, Program Management, Project, Project management, Request For Proposal, Safety, Statistics, Strategic planning, Transfers, Twenty-eight by '28 Initiative, Westside Subway Extension/Purple Line Extension Phase 1, Westside Subway Extension/Purple Line Extension Phase 2, Westside Subway Extension/Purple Line Extension Phase 3

Date	Action By	Action	Result
1/19/2023	Construction Committee

Meeting_Body
CONSTRUCTION COMMITTEE
JANUARY 19, 2023


Subject
SUBJECT: OFFICE OF THE INSPECTOR GENERAL CONSTRUCTION CHANGE ORDER SPOT CHECKS

Action
ACTION: RECEIVE AND FILE

Heading
RECOMMENDATION
Title
RECEIVE AND FILE Office of the Inspector General Construction Change Order Spot Check Report for the period September 1 to November 30, 2022.

Issue
ISSUE
On January 25, 2018, the Metro Board directed the Office of the Inspector General ("OIG") to conduct random spot checks on change orders for the construction projects listed in the quarterly program management report to ensure that the CEO Delegation of Authority to approve Construction Change Orders Policy is performing in the manner desired by the Board of Directors.

Background
BACKGROUND
The OIG's Construction Change Order Spot Check Program ("Spot Checks") focuses on approved change orders and modifications that exceed $500,000. The four change orders in this report were selected from the Program Management Quarterly Major Project Status, Legistar 2022-0855. The OIG gathers the data, reviews all the change orders over $500,000 and selects change orders from the major projects. The information for the Spot Checks was collected from the Program Management Information System (PMIS) which is the department's database system. Also, virtual meetings and telephonic interviews were conducted with Metro Program Management, Project Control, and Procurement staff from each involved project office.
For each Spot Check, we summarize:
* Description of the change order,
* Change order detail,
* Scope of Work,
* Budget,
* Schedule (Time to execute the change order),
* Safety, and
* Recommendations (lessons learned are identified starting with this report).
Metro's Program Control department has provided informal responses to this report before its issuance and are asked to provide written responses to the recommendations in this OIG Spot Checks Report within 30 days after this Report is issued. Include...