Metro - File #: 2024-0556

• File #: 2024-0556
• Type: Contract
• Status: Agenda Ready
• File created: 6/12/2024
• In control: Operations, Safety, and Customer Experience Committee
• On agenda: 10/24/2024
• Title: AUTHORIZE the Chief Executive Officer to execute Modification No. 2 to Contract No. SD105427000 with DSM&T Company, Inc., the responsive and responsible bidder for Electrical Wiring Harness Kits. This modification will exercise the one-year option in the Not-to-Exceed (NTE) amount of $543,207.60, increasing the total contract value from $543,207.60 to $1,086,415.20 and extending the contract term from November 9, 2024 to November 8, 2025.
• Sponsors: Board of Directors - Regular Board Meeting
• Indexes: Budgeting, Bus Maintenance Projects, Cleaning, Contracts, Location 30, Maintenance, Maintenance practices, Metro Divisions, Near zero emissions, Operations and Maintenance, Operations Maintenance (Project), Procurement, Program, Rolling stock, Strategic planning, Transit buses, Transmissions

Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
OCTOBER 24, 2024

Subject
SUBJECT: ENGINE ELECTRICAL WIRING HARNESS KITS

Action
ACTION: APPROVE RECOMMENDATION

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute Modification No. 2 to Contract No. SD105427000 with DSM&T Company, Inc., the responsive and responsible bidder for Electrical Wiring Harness Kits. This modification will exercise the one-year option in the Not-to-Exceed (NTE) amount of $543,207.60, increasing the total contract value from $543,207.60 to $1,086,415.20 and extending the contract term from November 9, 2024 to November 8, 2025.

Issue
ISSUE

This procurement is for the acquisition of Compressed Natural Gas (CNG) Engine Conversion Electrical Wiring Harness Kits that are required to maintain the safe and reliable operation of the bus fleet. The harness kits are required to install newer model near-zero emission engines during the Midlife Refurbishment Program of Metro's New Flyer Xcelsior bus fleet. The engine conversion program updates the bus fleet with lower emission and more efficient L9N engines, providing Metro customers safer and more reliable transportation. The three wiring harness assemblies included in the harness kits are installed on the new CNG engines and replace outdated harnesses used on the older engines originally installed in these buses.

The award of this contract modification will ensure that Bus Maintenance has adequate inventory for the Midlife Program to continue repairing and maintaining buses according to Metro maintenance standards.

Background
BACKGROUND

At its September 2023 meeting, the Board awarded an , Indefinite Delivery/Indefinite Quantity (IDIQ) Contract No. SD105427000 to DSM&T Company, INC. The contract base amount is a one-year base term of $543,207.60 inclusive of sales tax, and a one-year option amount is 543,207.60, inclusive of sales tax, for a total contract amount of $1,086,415.20. The...