Metro - File #: 2020-0540

• File #: 2020-0540
• Type: Motion / Motion Response
• Status: Passed
• File created: 8/4/2020
• In control: Board of Directors - Regular Board Meeting
• On agenda: 8/27/2020
• Final action: 8/27/2020
• Title: RECEIVE AND FILE the response to Board Motion Item 34.2 (Attachment A) at the May 28, 2020 Board Meeting (Directors Hahn, Garcetti, Butts, Solis) related to Cost Control Pertaining to COVID-19 Board Box.
• Sponsors: Planning and Programming Committee
• Indexes: Board Correspondence, Budget, Budgeting, Bus Maintenance Projects, Bus rapid transit, California Environmental Quality Act, Call For Projects, Capital Project, Construction, Contracts, Coronavirus Aid, Relief, and Economic Security Act, Coronavirus Disease 2019 (COVID-19), Crenshaw Northern Extension, East San Fernando Valley Light Rail Project, Environmental Impact Report, Eric Garcetti, Federal Transit Administration, Grant Aid, Hilda Solis, Housing, James Butts, Janice Hahn, Laws and legislation, Long Range Transportation Plan, Measure M, Metro Rail K Line, Motion / Motion Response, New Starts Program, Plan, Program, Project, Project delivery, Surveys, Transit buses

Date	Action By	Action	Result
8/27/2020	Board of Directors - Regular Board Meeting
8/20/2020	Executive Management Committee

Meeting_Body
EXECUTIVE MANAGEMENT COMMITTEE
AUGUST 20, 2020

Subject
SUBJECT: RESPONSE TO BOARD MOTION REGARDING CEO CALL TO ACTION TO CONTROL COSTS

Action
ACTION: RECEIVE AND FILE

Heading
RECOMMENDATION

Title
RECEIVE AND FILE the response to Board Motion Item 34.2 (Attachment A) at the May 28, 2020 Board Meeting (Directors Hahn, Garcetti, Butts, Solis) related to Cost Control Pertaining to COVID-19 Board Box.

Issue
ISSUE

On May 26, 2020 the Chief Executive Officer issued a Board Box report outlining his "CEO's Call to Action to Control Costs" in response to financial shortfalls besetting the agency as a result of the COVID-19 pandemic (Attachment B). In this plan, all projects and programs were grouped into two buckets. Bucket 1 was defined as "Work to Continue" where existing funds would be prioritized for COVID-19 high priority tasks such as PPE and cleaning, bus and rail operations and maintenance, major infrastructure projects and projects under executed contracts, legally required payments as contractually obligated, ad federal and state regulatory required activities.

All other projects and programs not listed under Bucket 1 were considered to be part of Bucket 2, where they would be evaluated to be deferred three to six months with the objective of staying on the original Measure M schedule.

At the May 28, 2020 Board Meeting there was discussion involving ways to avoid a hard stop for the four Pillar Projects and ways that all projects could be advanced to bring them to shovel-ready status in accordance with Measure M schedules. The following motion was passed:

A) Advance Bucket 2 projects towards shovel-ready, consistent with the Measure M expenditure plan, and within the parameters of the FY21 Budget Continuing Resolution;

B) Report to the Executive Management Committee in August 2020 with an update on Metro's project acceleration program, including how Metro will ensure projects will be able to compete for any federal infrastruc...