Metro - File #: 2016-0395

• File #: 2016-0395
• Type: Contract
• Status: Passed
• File created: 5/2/2016
• In control: System Safety, Security and Operations Committee
• On agenda: 6/16/2016
• Final action: 6/23/2016
• Title: AUTHORIZE the Chief Executive Officer to execute Modification No. 9 to Contract No. OP30002227 for Uniform Rental Services with Prudential Overall Supply for the not-to-exceed amount of $650,000, increasing the total contract not-to-exceed value from $4,515,029.28 to $5,165,029.28. This modification also extends the period of performance by nine (9) months, from July 1, 2016, through March 31, 2017. This contract provides on-going uniform rental services, vehicle seat covers, and laundry services for hand towels and floor mats.
• Indexes: Bids, Budgeting, Contract administration, Contractors, Contracts, Expo Line Operating Project (Project), Gold Line Operations (Project), Invitation For Bids, Labor, Maintenance, Metro Exposition Line, Metro Gold Line, Metro Green Line, Metro Orange Line, Metro Rail A Line, Metro Rail B Line, Metro Rail C Line, Metro Rail E Line, Metro Rail L Line, Metro Red Line, Operations Maintenance (Project), Procurement, Program, Purchasing, Rail Operations - Blue Line (Project), Rail Operations - Green Line (Project), Rail Operations - Red Line (Project), Small Business Enterprise

Date	Action By	Action	Result
6/23/2016	Board of Directors - Regular Board Meeting
6/16/2016	System Safety, Security and Operations Committee

Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
JUNE 16, 2016

Subject/Action
SUBJECT: UNIFORM RENTAL SERVICES

ACTION: APPROVE CONTRACT MODIFICATION

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute Modification No. 9 to Contract No. OP30002227 for Uniform Rental Services with Prudential Overall Supply for the not-to-exceed amount of $650,000, increasing the total contract not-to-exceed value from $4,515,029.28 to $5,165,029.28. This modification also extends the period of performance by nine (9) months, from July 1, 2016, through March 31, 2017.

This contract provides on-going uniform rental services, vehicle seat covers, and laundry services for hand towels and floor mats.

Issue
ISSUE

Per the current ATU and TCU Collective Bargaining units' agreements, Metro is required to provide over 2,300 Metro represented employees with up to 11 uniforms per employee, as well as provide laundry services for the uniforms.

To avoid service interruption, continue providing the necessary uniform rental program and services, and allow sufficient time to perform all necessary administrative processes associated with contract closeout and changeover, a contract modification is required to extend the period of performance by nine (9) months, from July 1st, 2016 through March 31, 2017 and increase contract expenditure authority while the new procurement actions are completed. Staff anticipates returning to the Metro Board of Directors with a recommendation for award to the new solicitation during the month of November, 2016.

Discussion
DISCUSSION

Currently under this Contract, uniform rental services are provided to over 2,300 Metro represented labor employees, as well as providing vehicle seat covers and laundry services for hand towels and floor mats.

The existing uniform rental services Contract No. OP30002227 with Prudential Overall Supply (POS) will expire on June 30, 2016. At the January 2016 Board meeting, the B...