Metro - File #: 2018-0572

• File #: 2018-0572
• Type: Contract
• Status: Agenda Ready
• File created: 8/24/2018
• In control: Operations, Safety, and Customer Experience Committee
• On agenda: 10/18/2018
• Title: AUTHORIZE the Chief Executive Officer to award a two year, Indefinite Delivery, Indefinite Quantity Contract No. MA44849-2000 to Cummins Incorporated the lowest responsive and responsible bidder for bus engine ignition control modules. The award is for a Base year not-to-exceed $678,866, inclusive of sales taxes, and a one year Option for a not-to-exceed amount of $694,369, inclusive of sales tax, for a total not-to-exceed contract value of $1,373,235, subject to resolution of protest(s), if any.
• Sponsors: Operations, Safety, and Customer Experience Commit
• Indexes: Budgeting, Bus Acquisitions, Bus Maintenance Projects, Contracts, Disadvantaged business enterprises, Maintenance, Metro Divisions, Operations and Maintenance, Operations Maintenance (Project), Procurement, Purchase And Replace Engines For Qualified Buses (Project), Purchasing, Rolling stock, Safety, Strategic planning
• Related files: 2018-0712

Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
OCTOBER 18, 2018

Subject
SUBJECT: BUS ENGINE IGNITION CONTROL MODULES

Action
ACTION: AWARD CONTRACT

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a two year, Indefinite Delivery, Indefinite Quantity Contract No. MA44849-2000 to Cummins Incorporated the lowest responsive and responsible bidder for bus engine ignition control modules. The award is for a Base year not-to-exceed $678,866, inclusive of sales taxes, and a one year Option for a not-to-exceed amount of $694,369, inclusive of sales tax, for a total not-to-exceed contract value of $1,373,235, subject to resolution of protest(s), if any.

Issue
ISSUE

This procurement is for the acquisition of new bus engine ignition control modules, which are required for maintaining the safe and reliable operation of the bus fleet. Award of this Contract will ensure that Bus Maintenance has adequate inventory to repair and maintain buses according to Metro maintenance standards.

Background
BACKGROUND

The component usage reports from Material Management revealed that on an annual basis nearly 500 engine ignition control modules were issued to Bus Maintenance to replace failed components and to support replacement during engine rebuild programs. The engine ignition control modules are installed by Metro Mechanics at the Central Maintenance Shops and at all bus operating divisions. Buses cannot operate without properly functioning engine ignition control modules.

Discussion
DISCUSSION
Ignition control modules are an electronic engine management component that is part of the bus's ignition system. The ignition control module energizes the ignition coils for the designated cylinders in the firing sequence for the engine. Problems with the ignition control module can quickly lead to engine performance issues. The engine ignition control modules support over 90% of our bus fleet which have Cummins 8.9 ISLG a...