Meeting_Body
EXECUTIVE MANAGEMENT COMMITTEE
OCTOBER 15, 2026
Subject
SUBJECT: REGIONAL RAIL STRATEGIC FINANCIAL ADVISORY ON-CALL SERVICES BENCH
Action
ACTION: APPROVE RECOMMENDATION
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer (CEO) to execute Modification No. 3 to the Regional Rail Strategic Financial Advisory On-Call Services Bench Contract Nos. PS66571-2000 through PS66571-2005 to exercise the second, one-year option term in the amount of $2 million, increasing the total Not-To-Exceed (NTE) cumulative contract amount from $7.4 million to $9.4 million and extending the period of performance from December 7, 2026, to December 6, 2027.
Issue
ISSUE
The Regional Rail Strategic Financial Advisory On-Call Services (SFAOCS) Bench period of performance expires December 6, 2026, and its remaining capacity is insufficient to meet anticipated needs. Board authority to exercise the second option term is required to continue issuing task orders for financial and strategic advisory services that support regional rail capital projects, competitive grant pursuits, and executive leadership decision-making. Although Countywide Planning & Development (CP&D) manages the bench, multiple departments rely on it for high-priority and mission-critical work.
Background
BACKGROUND
At its October 2020 meeting, the Board approved the award of the SFAOCS Bench contracts for a five-year base term in the funding amount of $6 million, and two, one-year options in the funding amount of $1 million for each option year, for an NTE cumulative total funding amount of $8 million. The Board authorized the CEO to award and execute task orders within the total approved NTE funding limit of $6 million. In May 2025, Modification No. 1 was approved for $400,000, increasing the overall NTE funding limit to $6.4 million. At its July 2025 meeting, the Board approved Modification No. 2 to exercise the first, one-year option term in the amount of $1 million, increasing...
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