Meeting_Body
CONSTRUCTION COMMITTEE
OCTOBER 19, 2023
Subject
SUBJECT: 2023 OIG CONSTRUCTION BEST PRACTICES REPORT
[FOLLOW UP TO THE 2016 CAPITAL CONSTRUCTION PROJECT MANAGEMENT BEST PRACTICES STUDY]
Action
ACTION: RECEIVE AND FILE
Heading
RECOMMENDATION
Title
RECEIVE AND FILE Office of the Inspector General 2023 OIG Construction Best Practices Report (Follow Up to the 2016 OIG Construction Best Practices Report).
Issue
ISSUE
The Office of the Inspector General (OIG) has conducted a follow up review of its 2016 Capital Project Construction Management Best Practices Study ("2016 BP Study"). The 2023 OIG Construction Best Practices Report objective is to determine if the 109 recommendations in the 2016 BP Study were implemented and report the status to the Chief Executive Office and the Metro Board.
Background
BACKGROUND
The 2016 BP Study resulted in over 100 findings leading to 109 recommendations for Metro to consider implementing to enhance their existing practices.1 Metro management provided responses to the 109 recommendations, which were included with the 2016 BP Study presented in 2016 to Metro's Board. Of the 109 recommendations, Metro agreed with 99 as either a beneficial enhancement or in accord with existing policies or practices. Ten of the 109 recommendations were rejected as not perceived as beneficial at that time.
We found that Metro's Program Management Group ("PMG") developed some new and revised some existing policies and procedures based on the 2016 BP Study recommendations. The PMG also made organizational changes by increasing staff in some departments, modified some reporting relationships, and made collaborative enhancements between the PMG and Countywide Planning & Development. Out of the 109 recommendations, new or revised policies and procedures were implemented for 32 of the 109 recommendations and new or revised practices were initiated for 66 recommendations.
The Inspector General has now performed a comprehensiv...
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