Metro - File #: 2024-0815

• File #: 2024-0815
• Type: Contract
• Status: Agenda Ready
• File created: 9/5/2024
• In control: Operations, Safety, and Customer Experience Committee
• On agenda: 11/21/2024
• Title: AUTHORIZE the Chief Executive Officer (CEO) to award a firm fixed unit rate Contract No. OP1167960008370 to Mariposa Tree Management Inc., for tree trimming services throughout Metro bus and rail facilities, in the Not-To-Exceed (NTE) amount of $1,925,190 for the three-year base period and $1,183,600 for the one, two-year option, for a combined NTE amount of $3,108,790, effective January 1, 2025; subject to resolution of any properly submitted protest(s), if any.
• Sponsors: Board of Directors - Regular Board Meeting
• Indexes: Airport Metro Connector (AMC) Station Project, Bids, Budgeting, Contract administration, Contractors, Contracts, Maintenance, Measure R, Metro Busway G Line, Metro Rail A Line, Metro Rail C Line, Metro Rail D Line, Metro Rail K Line, Procurement, Railroad facilities, Small Business Enterprise, Transportation Development Act of 1971

Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
NOVEMBER 21, 2024

Subject
SUBJECT: TREE TRIMMING SERVICES

Action
ACTION: APPROVE RECOMMENDATION

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer (CEO) to award a firm fixed unit rate Contract No. OP1167960008370 to Mariposa Tree Management Inc., for tree trimming services throughout Metro bus and rail facilities, in the Not-To-Exceed (NTE) amount of $1,925,190 for the three-year base period and $1,183,600 for the one, two-year option, for a combined NTE amount of $3,108,790, effective January 1, 2025; subject to resolution of any properly submitted protest(s), if any.

Issue
ISSUE

The existing contract for tree trimming services throughout Metro bus and rail facilities, excluding Metro G Line (Orange), expires December 31, 2024. A new contract award is required to avoid a lapse in service and continue performing tree trimming services, effective January 1, 2025.

Background
BACKGROUND

At its October 2017 meeting, the Board authorized the CEO to award Contract No. OP838450003367 to Mariposa Tree Management, Inc., a five-year firm fixed unit rate contract, to provide as-needed tree trimming services throughout Metro bus and rail facilities systemwide, excluding Metro G Line (Orange). Under the existing contract, Mariposa Tree Management, Inc. has provided satisfactory tree trimming services throughout Metro bus and rail facilities, with the exception of the Metro G Line (Orange) tree trimming services performed under a separate contract. Mariposa Tree Management, Inc. is also actively working with the Diversity and Economic Opportunity Department (DEOD) to mitigate a 1.5% Small Business Enterprise (SBE) and 1.75% Disadvantaged Veteran Business Enterprise (DVBE) shortfall prior to the end of December 2024.

During the term of the existing contract, tree trimming services were expanded to include Union Station's Patsaouras Transit Plaza and West Portal, as well as th...