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File #: 2015-0957   
Type: Contract Status: Non-Calendar
File created: 6/19/2015 In control: Board of Directors - Regular Board Meeting
On agenda: 7/23/2015 Final action: 7/23/2015
Title: CONSTRUCTION COMMITTEE FORWARDED WITHOUT RECOMMENDATION authorizing the CEO to execute Contract Modification No. 22 to Contract No. E0119 with The Connector Partnership Joint Venture (CPJV) Inc. to continue providing Design Support Services During Construction through FY16 for the Regional Connector Transit Corridor Project, in the amount of $8,283,594, increasing the total contract value from $54,770,985 to $63,054,579. This action does not increase Life of Project Budget.
Sponsors: Construction Committee
Indexes: Accounting, Alameda Corridor East, Board approved Contract, Budget, Budgeting, Construction, Construction management, Construction Support, Contracts, Design build, Federal Transit Administration, Full Funding Grant Agreement, Metro Blue Line, Metro Exposition Line, Metro Gold Line, Metro Rail A Line, Metro Rail E Line, Metro Rail L Line, Non-contract, Procurement, Professional Services, Project, Project management, Regional Connector (Project), Regional Connector Transit Corridor Project
Attachments: 1. A - Procurement Summary, 2. B - Contract Modification Authority (CMA) Summary
Related files: 2015-0217

Meeting_Body

CONSTRUCTION COMMITTEE

JULY 16, 2015

 

 

Subject/Action

SUBJECT:                     REGIONAL CONNECTOR TRANSIT CORRIDOR PROJECT

 

ACTION:                      AUTHORIZE THE CHIEF EXECUTIVE OFFICER (CEO) TO EXECUTE CONTRACT MODIFICATION

 

Heading

RECOMMENDATION

 

Title

CONSTRUCTION COMMITTEE FORWARDED WITHOUT RECOMMENDATION authorizing  the CEO to execute Contract Modification No. 22 to Contract No. E0119 with The Connector Partnership Joint Venture (CPJV) Inc. to continue providing Design Support Services During Construction through FY16 for the Regional Connector Transit Corridor Project, in the amount of $8,283,594, increasing the total contract value from $54,770,985 to $63,054,579. This action does not increase Life of Project Budget.

 

Background
BACKGROUND

 

On October 28, 2010, the Board authorized the CEO to negotiate and execute Contract E0119, Advanced Conceptual Engineering (ACE) and Preliminary Engineering (PE) for The Regional Connector Transit Corridor Project, with an initial not-to-exceed amount of $21,500,000, and options for Design Support During Construction and System Activation Support.  The executed contract is a cost-plus, fixed fee contract with provisions for Board approval of the contract value every fiscal year by Contract Modification.  Accordingly, this report requests approval of annual funding for FY16.

 

The ACE phase (Phase I) encompassed all design activities and products (including all necessary data collection, coordination, and design studies) to fully document environmental impacts, respond to comments from FTA in the Administrative Draft EIS/EIR, and to develop a detailed cost estimate sufficient for advancement to later stages of project delivery. The PE phase (Phase II) established the design of the basic structural, mechanical, electrical, communication systems, trackwork, automatic train control, traction power, third rail contact system, fare collection, and other systemwide interfaces.  At the completion of PE, CPJV prepared contract documents for the design/build contracting delivery method.

 

The Board approved the project definition for the Regional Connector Transit Corridor Project on April 26, 2012.  As a result of CPJV’s work on the Project, Metro received a Record of Decision from the Federal Transit Administration (FTA) on June 29, 2012, and the Full Funding Grant Agreement (FFGA) on February 20, 2014.

In 2013, in accordance with CPJV’s scope of work for Phase III, the Board authorized the CEO to exercise Contract Modification No. 20 for CPJV to provide design support services related to advanced utility relocations (Metro Contract C0981R and third party construction contracts), and to the procurement phase of the Design/Build Contract (Contract C0980) during FY14. Contract C0981R was awarded on January 13, 2014, and the award of the Design-Build Contract No. C0980 was approved by the Board on April 24, 2014.

 

Issue
ISSUE

 

Metro’s Project Management staff requires continuation of services to provide Design Support Services during Construction to review the design-builder’s final design and ensure compliance with Metro’s technical requirements, and other technical services during construction. Execution of the recommended Contract Modification No. 22 will provide continuity of the design support services during the final design phase and construction of the Project, as well as continued third-party coordination with the City, County, stakeholders and property owners.

 

The recommended Board action will provide sufficient contract funding for CPJV services through June 30, 2016. Future work will be funded on a year-to-year basis. This approach will result in more accurate budgeting for each year, while providing better control over consultant services.

 

In a parallel process under a separate board report, staff is recommending a total of 37 new non-contract Metro positions for FY 16 by converting 32 new Construction Management Support Services (CMSS)/Consultant positions.  Three of the 32 CMSS/Consultant positions proposed for conversion to new Metro non-contract positions fall under the CPJV’s scope of work under Contract Modification 22. If the Board approves the new non-contract Metro E&C positions, a reduction of up to $594,346 may be deducted from Contract Modification 22 for these three new non-contract Metro positions provided that these Metro positions are in place at the Regional Connector Transit Corridor project on July 1, 2015. Otherwise, a prorated rate of $16,510 per month (per position) may be deducted from Contract Modification 22 for every CMSS/consultant position that is converted to new non-contract Metro position and placed on the project.

 

Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT

 

This Board action will not have an impact on established safety standards for Metro’s construction projects.

 

Financial_Impact
FINANCIAL IMPACT

 

Funds are included in the FY16 budget for this action under Project 860228 - Regional Connector Transit Corridor in Cost Center 8510 (Construction Project Management), and Account Number 50316 (Professional and Technical Services).  Because this is a multi-year project, the Executive Director of Engineering and Construction and the Project Manager will be accountable for budgeting costs for future years.

 

 

Impact to Budget

 

The sources of funds for this report’s Recommendation are Federal 5309 New Starts, and TIFIA Loan Proceeds.  The approved FY15 budget is designated for the Regional Connector Transit Corridor Project and does not have an impact to operations funding sources.  These funds are part of the Life-of-Project (LOP) Budget for the Regional Connector Transit Corridor Project.  This Project is not eligible for Propositions A and C funding due to the proposed tunneling element of the Project.

 

Alternatives_Considered
ALTERNATIVES CONSIDERED

 

The Board could decide not to approve the recommended contract modification.  This is not recommended because there are major elements of design support services work that are required to support this design-build project, and Metro does not currently have sufficient staff with the required expertise to ensure a timely review of the design-build contractor’s Final Design. Since CPJV developed the technical requirements for the design-build contract, it is staff’s recommendation that CPJV’s services are essential in providing continuity of the work in order to successfully deliver the project on schedule and within budget.

 

Next_Steps
NEXT STEPS

 

1.                     After Board approval and execution of the contract modification, staff will direct the consultant to continue providing design support services for the Regional Connector Transit Corridor project through FY15.

 

2.                     Staff will report back by December 2015 on the actual number of non-contract Metro positions hired and placed on the project with the corresponding reduction in the contract value.

 

 

Attachments
ATTACHMENTS

 

A. Procurement Summary

B. Contract Modification Authority (CMA) Summary

 

Prepared_By
Prepared by:                      

Girish Roy, Deputy Executive Officer, Project Management (213) 922-7221

Kang Hu, Interim Director, Project Engineering (213) 893-7116

Joe O’Donnell, Director, Contract Administration (213) 922-7321

 

Reviewed_By
Reviewed by: 

Ivan Page, Executive Director, Vendor/Contract Management (213) 922-6383

 

Nalini Ahuja, Executive Director, Finance and Budget (213) 922-3088

 

Bryan Pennington, Executive Director, Engineering and Construction

(213) 922-7449