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File #: 2015-0809   
Type: Contract Status: Non-Calendar
File created: 6/3/2015 In control: Board of Directors - Regular Board Meeting
On agenda: 7/23/2015 Final action: 7/23/2015
Title: PLANNING AND PROGRAMMING COMMITTEE FORWARDED WITHOUT RECOMMENDATION DUE TO ABSENCES AND CONFLICTS authorizing the Chief Executive Officer (CEO) to: A. award a seven-year cost-plus-fixed fee Contract No. PS298340011486 (RFP No. PS11486), to Gruen Associates for the Airport Metro Connector (AMC) 96th Street Transit Station for a not-to-exceed amount of $17,789,897 for architectural and engineering services to design the AMC 96th Street Transit Station and provide design support services during construction; and B. approve Contract Modification Authority specific to Contract No. PS298340011486 in the amount of $3,557,979 to cover the cost of any unforeseen issues that may arise during the course of the contract.
Sponsors: Planning and Programming Committee
Indexes: Airport Metro Connector, Construction, Construction Support, Contractors, Contracts, Crenshaw/LAX Transit Corridor Project, Green Line Ext To La Airport (Project), Guidelines, Los Angeles International Airport, Maps, Measure R, Metro Crenshaw Line, Metro Exposition Line, Metro Green Line, Metro Rail C Line, Metro Rail E Line, Motion / Motion Response, Procurement, Project, Request For Proposal, Terminal 27, Terminals (Communications), Transit centers
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - June 2014 Board Motion.pdf, 3. Attachment C - AMC Project Map.pdf

Meeting_Body

REVISED

PLANNING AND PROGRAMMING COMMITTEE

JULY 15, 2015

 

Subject/Action

SUBJECT:                      AIRPORT METRO CONNECTOR 96th STREET TRANSIT STATION

 

ACTION:                      AWARD CONTRACT

 

Heading

RECOMMENDATION

 

Title

PLANNING AND PROGRAMMING COMMITTEE FORWARDED WITHOUT RECOMMENDATION DUE TO ABSENCES AND CONFLICTS authorizing the Chief Executive Officer (CEO) to:

 

A.                     award a seven-year cost-plus-fixed fee Contract No. PS298340011486 (RFP No. PS11486), to Gruen Associates for the Airport Metro Connector (AMC) 96th Street Transit Station for a not-to-exceed amount of $17,789,897 for architectural and engineering services to design the AMC 96th Street Transit Station and provide design support services during construction; and

 

B.                     approve Contract Modification Authority specific to Contract No. PS298340011486 in the amount of $3,557,979 to cover the cost of any unforeseen issues that may arise during the course of the contract. 

 

Issue
ISSUE

 

On June 26, 2014, the Board approved adding a new transit station at 96th Street to the Crenshaw/LAX Transit Corridor as the preferred alternative for the AMC project.  The new Metro station is planned to connect with the future Automated People Mover (APM) system, to be built and operated by the Los Angeles World Airports (LAWA). The APM will provide direct service to and from the terminal area at Los Angeles International Airport (LAX). At the same June 2014 meeting, the Board directed staff to procure a qualified architectural firm to design the new Metro station and provided some design guidelines to be coordinated with LAWA.  Attachment B contains the June 2014 Board Motion.

 

In February 2015, Metro released Request for Proposals (RFP) PS11486 seeking architectural and engineering services to design the AMC Transit Station. Staff is requesting Board authorization to award the design contract for the AMC 96th Street Transit Station.

 

Background
BACKGROUND

 

In parallel with the procurement activities for the design contractor, staff has worked with internal and external stakeholders to better define the various transit operations planned for the new Metro station and how those operations influence the design of the intermodal transit facility.  In addition to meetings with Metro Rail and Bus Operations, staff met with local municipal bus operators, including LAWA, to gather input on the design and operation of the planned bus facility.

   

In response to the Board directed design guidelines for the new station, staff met with Metro departments to gather initial input on the services, amenities and ancillary space that may be needed on the planned station site and within the transit facilities.  With a preliminary list of Metro requirements, staff continues to work with LAWA to identify airport-specific functions and amenities that may share space at the new Metro station.  This programming of station elements will be advanced as part of the environmental review and design processes.

 

Project Site and Components

The AMC 96th Street Transit Station project area is generally bounded by Manchester Avenue on the north, Aviation Boulevard to the east, Century Boulevard to the south and Bellanca Avenue to the west. Attachment C contains the AMC Project Map.  The station is envisioned to include an at-grade light rail station that is served by the Crenshaw/LAX and Metro Green lines; a new bus plaza sized to accommodate bus terminal and layover functions for Metro buses as well as municipal bus operators that serve the LAX area; private vehicle pick-up/drop-off area; bicycle station; pedestrian amenities, including clear signage and passenger information; and an enclosed transit center/terminal building that connects the at-grade transit services with LAWA’s aerial APM station. The recommended firm is tasked with developing the conceptual design for all station elements and advancing that design to construction documents.  During construction of the AMC transit station, the firm shall also provide design support services to the construction contractor.

 

Design Coordination

The design for the AMC 96th Street Transit Station will require extensive coordination with LAWA during the environmental review, design and construction phases for the LAX Landside Access Modernization Program, with particular focus on integration with LAWA’s APM system.  The design team will also coordinate with Metro’s environmental consultant team preparing the environmental impact analysis and mitigation requirements for the AMC 96th Street Transit Station. Other additional design activities include coordination with the Crenshaw/LAX project during construction of the new light rail corridor and maintenance facility as well as consultation with third party entities during development, review and/or approval of design documents.

 

Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT

 

Award of contract will have no adverse impacts to the safety of our customers and/or employees.

 

Financial_Impact
FINANCIAL IMPACT

 

The FY16 budget includes $3,490,000 for the AMC project in Cost Center 4350 (Transit Corridors- Westside), Project 460303 (Airport Metro Connector).  Since this is a multi-year contract, the cost center manager and Chief Planning Officer will be responsible for budgeting funds in future years.

 

 

Impact to Budget

The source of funds is Measure R Transit Capital 35% and federal funds.  No other sources of funds were considered because these funds are designated for the Airport Metro Connector project.  These funds are not available for use on bus and rail capital or operations.

 

Alternatives_Considered
ALTERNATIVES CONSIDERED

 

Postponing the contract award is not recommended as design coordination with LAWA and the Crenshaw/LAX project is ongoing and increasing in detail and complexity.  Additionally, this would not be consistent with prior Board direction to hire the architectural and design services for this transit station.  

 

Next_Steps
NEXT STEPS

 

Upon approval, staff will execute the contract and issue a Notice to Proceed to initiate the design work. 

 

Attachments

ATTACHMENTS

 

Attachment A - Procurement Summary

Attachment B - June 2014 Board Motion

Attachment C - AMC Project Map

 

Prepared_by

Prepared by: Cory Zelmer, Transportation Planning Manager, (213) 922-1079

                                           Renee Berlin, Managing Executive Officer, (213) 922-3035

 

Reviewed_By

Reviewed by: Martha Welborne, FAIA, Chief Planning Officer, (213) 922-7267

Ivan Page, Interim Executive Director, (213) 922-6383