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File #: 2015-0842   
Type: Contract Status: Passed
File created: 6/5/2015 In control: System Safety, Security and Operations Committee
On agenda: 7/16/2015 Final action: 7/23/2015
Title: SYSTEM SAFETY, SECURITY AND OPERATIONS RECOMMENDED (3-0) authorizing the Chief Executive Officer to execute contract Modification No. 8 to Contract No, OP24122716 with Xerox State and Local Solutions, Inc to provide Transit Court Citation Processing Services to extend the contract for up to three (3) months for the period covering September 1, 2015, through November 30, 2015, for a not-to-exceed amount of $195,000, thereby increasing the total contract value from $2,069,692.20 to $2,264,692.20.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Budgeting, Contractors, Contracts, Customer Code of Conduct, Payment, Procurement, Safety, Safety and security, Security, System safety, Transit Court, Transit Court (Project)
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - Contract Modification/Change Order Log


Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
JULY 16, 2015

Subject/Action
SUBJECT: TRANSIT COURT CITATION PROCESSING SERVICES

ACTION: CONTRACT MODIFICATION AUTHORIZATION

Heading
RECOMMENDATION

Title
SYSTEM SAFETY, SECURITY AND OPERATIONS RECOMMENDED (3-0) authorizing the Chief Executive Officer to execute contract Modification No. 8 to Contract No, OP24122716 with Xerox State and Local Solutions, Inc to provide Transit Court Citation Processing Services to extend the contract for up to three (3) months for the period covering September 1, 2015, through November 30, 2015, for a not-to-exceed amount of $195,000, thereby increasing the total contract value from $2,069,692.20 to $2,264,692.20.

Issue
ISSUE

In July 2010, the Board approved the establishment and implementation of an administrative process to resolve certain citations. At that time, the Board approved the ordinance required to create an administrative review process, referred to as the Customer Code of Conduct. The goal of the new system is to improve the Metro customer experience by providing a more direct, easier process for resolving citations received in the Metro system. Metro's approach has been anticipated by the Los Angeles Superior Courts for a number of years, the Court prefers to spend court time addressing other more serious offenses. In February 2012, Metro Transit Court opened its doors and to serve patrons who receive transit and parking citations. The need to execute the recommended contract modification allows sufficient time to complete the current solicitation process and award a new contract for these services.

...Discussion
DISCUSSION

Transit Court staff requires that a contractor provide citation processing services to support Citation Enforcement and Transit Court and the handling of transit and parking citations issued in accordance with the applicable state laws related to each type of citation. The Contract...

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