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File #: 2015-0872   
Type: Informational Report Status: Consent Calendar
File created: 6/8/2015 In control: Board of Directors - Regular Board Meeting
On agenda: 7/23/2015 Final action: 7/23/2015
Title: SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE RECOMMENDED (4-0) authorizing the award of a sole source, non-competitive firm fixed price contract to Dematic Corporation (Dematic) for the upgrade of Metro's Automatic Storage and Retrieval System (ASRS) Mini-Load and Unit Load, CP# 209072,for an amount not to exceed $1,294,517 for a period of ten months.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Accounting, Asrs Unit-Mini Load Upgrades (Project), Budgeting, Contracts, Distributions (Statistics), Equipment Acquisitions, Informational Report, Location 30, Location 99, Procurement, Safety and security, Security, System safety
Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
JULY 16, 2015

Subject/Action
SUBJECT: AUTOMATIC STORAGE AND RETRIEVAL SYSTEM MINI LOAD AND UNIT LOAD UPGRADES
ACTION: SOLE SOURCE, NON-COMPETITIVE PROFESSIONAL SERVICES CONTRACT AWARD

Heading
RECOMMENDATION

Title
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE RECOMMENDED (4-0) authorizing the award of a sole source, non-competitive firm fixed price contract to Dematic Corporation (Dematic) for the upgrade of Metro's Automatic Storage and Retrieval System (ASRS) Mini-Load and Unit Load, CP# 209072,for an amount not to exceed $1,294,517 for a period of ten months.

Issue
ISSUE
This procurement is for the upgrade of Metro's ASRS Mini-Load and Unit-Load components allowing for the continued flow of material and supplies from the Central Warehouse and Distribution Center to Transit Operations' bus, rail and non-revenue storerooms. The ASRS system was commissioned in 1986 by HK Systems Incorporated and acquired by Dematic in 2010. The Unit-Load (U/L) Floor Rails are the original equipment and has reached the end of its' useful life and requires replacement. The other components referenced in the scope of work have reached their required periodic replacements and upgrades for continued optimum performance.
Discussion
DISCUSSION
Replacing and upgrading the ASRS Mini-Load and Unit-Load components and diagnostic utilities are required to continue the uninterrupted flow of material and supplies from the Central Warehouse and Distribution Center to bus, rail and non- revenue storerooms. Unless the components are replaced, the Central Warehouse and Distribution Center will experience long periods of downtime (stoppage of robots and cranes used to retrieve inventory) and delays of inventory disbursements to clients thus impacting Metro's ability to deliver on time transit services. Critical components of the ASRS system such as unit-load rails, horizontal drive wheel/reducer, ...

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