Meeting_Body
CONSTRUCTION COMMITTEE
NOVEMBER 19, 2015
Subject/Action
SUBJECT: UNIVERSAL CITY PEDESTRIAN BRIDGE, CONTRACT NO. C1043
ACTION: AUTHORIZE INCREASE IN CONTRACT MODIFICATION AUTHORITY
Heading
RECOMMENDATION
Title
APPROVING an increase in Contract Modification Authority (CMA) for pending and future Contract Modifications in the amount of $400,000 for Contract No. C1043 Universal City Pedestrian Bridge, awarded to Griffith Company, increasing the total CMA from $2,142,500 to $2,542,500. This action does not affect the Life of Project budget.
Issue
ISSUE
To date the Contract is 52% complete and several unforeseen conditions have impacted construction activities. As a result, staff requests additional CMA in the amount of $400,000, to prevent possible delay to the construction completion.
Staff is not requesting an increase to the Life of Project (LOP) budget at this time. However, project contingency has fallen below 1.5% due to the aforementioned changes with 52% of construction complete. Staff is monitoring the LOP budget closely and should staff identify a need to increase the LOP, they will return to the Board at a later date.
Discussion
DISCUSSION
Metro issued the Notice to Proceed (NTP) for Design-Build (DB) Contract No. C1043 for the Universal City Pedestrian Bridge Project in January 2014. As of September 30, 2015, the Contractor, Griffith Company (Griffith) has completed all design activities and is approximately 52% complete with construction.
Some of the significant change orders executed to date include relocation of the transformer necessary to power the bridge equipment, modification of the structural member fabrication to meet more stringent code requirements, and implementation of major foundation design modifications to comply with the findings of the most current geotechnical report.
In addition to the above, Griffith has submitted several additional requests for contract changes, including time extensions, which are currently under staff review. As of the end of September 2015, executed Contract Modifications equal $1,098,719, unexecuted Contract Modifications total $725,000, and pending Contract Modifications under review are $718,781, for a grand total of $2,542,500. All Contract Modifications are included as Attachment B.
The current approved CMA is $2,142,500; therefore, staff is requesting additional CMA in the amount of $400,000 to ensure that construction can proceed without any interruptions and avoid potential delays. The Universal City Pedestrian Bridge project is scheduled for substantial completion in late January 2016 with final acceptance in March 2016.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
The Board action will not have an impact on established safety standards.
Financial_Impact
FINANCIAL IMPACT
The FY16 budget includes $8,660,000 in Cost Center 8510 (Construction Contracts/Procurement), Project 809382 (Universal City Pedestrian Bridge). The Life-of-Project (LOP) budget for this project is $27,300,000. Since Contract No. C1043 is a multi-year contract, the Cost Center Manager and Executive Director, Program Management, will be accountable for budgeting the cost in future years.
Impact to Budget
The sources of funds for this project are Proposition A 35% and contribution from NBC Universal. Proposition A 35% is eligible for rail operating and capital funds. No other sources were considered as these funds are programmed for this project.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Board may choose to not authorize an increase to the CMA. This alternative is not recommended because without the availability of CMA construction may be interrupted causing a delay to contract completion.
Next_Steps
NEXT STEPS
Upon receipt of additional CMA, staff will continue to negotiate and execute contract modifications.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - Contract Modification/Change Log
Attachment C - DEOD Summary
Prepared_by
Prepared by: Milind Joshi, Director Project Engineering, (213) 922-7117
Tim Lindholm, Executive Officer, Capital Projects, (213) 922-7297
Reviewed_By
Reviewed by: Ivan Page, Interim Executive Director, Vendor/Contracts Management,
(213) 922-6383
Richard Clarke, Executive Director, Program Management,
(213) 922-7557
