Meeting_Body
SYSTEM SAFETY, SECURITY & OPERATIONS COMMITTEE
JANUARY 21, 2016
Subject/Action
SUBJECT: GATEWAY BUILDING SPACE ASSESSMENT
ACTION: RECEIVE AND FILE
Heading
RECOMMENDATION
Title
RECEIVE AND FILE report on space planning for the Union Station Gateway Building.
Issue
ISSUE
Many Metro departments located in the headquarters building have grown over the years. The Board directed staff to evaluate current space utilization and capacity and bring back recommendations to meet 1-3 year space requirements to house additional employees within the headquarters building. The Board also directed staff to provide the advantages/rationale for having Metrolink in the USG Building.
Metro engaged HNTB Architecture to analyze space requirements and optimal adjacencies, to establish new standards that will meet the needs of building occupants while making the most effective use of building space, and to recommend options to house more employees in the building.
Discussion
DISCUSSION
Department executives were asked to forecast their space requirements, including currently budgeted vacant positions and anticipated new positions. The number of additional workspaces required in the USG Building can be categorized into Low, Medium and High growth estimates.
* Low: April 2015 In-House Survey - Department management identified 181 new workspaces based on existing vacancies at that time and anticipated new FTE's in the FY16 budget.
* Medium: September 2015 HNTB Interviews & Survey - Department management identified 273 new workspaces when forecasting for the next 1-3 years.
* High: September 2015 HNTB Interviews & Survey - Department management identified 332 new workspaces if the anticipated tax measure is approved by voters in November 2016.
Department managers' forecasts of staffing do not reflect future budget decisions, nor do they reflect potential future organizational changes that may impact optim...
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