Meeting_Body
PLANNING AND PROGRAMMING COMMITTEE
JANUARY 20, 2016
Subject/Action
SUBJECT: VAN NUYS NORTH PLATFORM PROJECT
ACTION: APPROVE RECOMMENDATIONS
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to:
A. EXECUTE Contract Modification No. 5 for Contract No. PS2415-3268, Van Nuys North Platform Project, with RailPros Inc. (Rail Pros), in the amount of $399,485 for Phase II bid support and additional engineering services, increasing the contract value from $3,176,169 to $3,575,654; and
B. INCREASE Contract Modification Authority (CMA) specific to Contract No. PS2415-3268, Van Nuys North Platform Project, in the amount of $200,000, increasing the total CMA amount from $288,750 to $488,750.
C. AMEND the FY16 annual budget by $599,485 representing current year costs of the contract modifications requested above.
Issue
ISSUE
In December 2013, the California Transportation Commission (CTC) allocated $4 million in Proposition 1B Intercity Improvement Program (ICR1B) funds to Metro to complete final design for the Van Nuys North Platform Project (Project).
In January 2014, the Metro Board approved amending the FY 2013-14 budget to add $4 million to complete final design of the Project. Additionally, the Metro Board authorized the CEO to enter into funding agreements with Caltrans to reimburse Metro up to $4 million in state funds for the final design of the Project.
In May 2014, the Metro Board authorized the CEO to negotiate and execute a cost-plus-fixed-fee (CPFF) Contract No. PS2415-3268 to RailPros for the Van Nuys North Platform Project inclusive of options for bid and design support services during construction. In June 2014, RailPros and Metro entered into Contract No. PS2415-3268 for a contract price of $2,887,499 for Phase I services for plans, specifications, estimates, and final design.
Board approval for the contract modification is needed to fund Phase II bid support services and additional engineering to develop shoring plans, complete geotechnical engineering environmental investigation, Federal Communications Commission/Federal Aviation Administration (FCC/FAA) permit antenna applications, and provide support for obtaining all necessary agreements with stakeholders. If this work is not done at this point, it will lead to a delay of the project.
In addition, staff is requesting to increase the contract modification authorization amount by $200,000 to cover any additional engineering contingencies.
Background
The Van Nuys Station is located along the Los Angeles - San Diego - San Luis Obispo (LOSSAN) corridor in the San Fernando Valley. LOSSAN is the second busiest intercity passenger rail corridor in the nation with 2.6 million Amtrak Pacific Surfliner boardings per year. Metrolink commuter rail also operates the Ventura Line through the San Fernando Valley. The planned improvements will occur along Metro owned right-of-way along the Ventura Subdivision.
Currently, there are two main line tracks at the Van Nuys Station; however, there is only one side platform. A center platform will be added to provide service to both tracks. A pedestrian underpass will be constructed to provide safe pedestrian access to the new platform. This project adds operational flexibility and has the following benefits: improved travel times, improved station safety, and enhanced cross-modal benefits to the intercity, commuter, and freight services. The project will provide for improved connectivity to the future East San Fernando Valley North South Transit Corridor along Van Nuys Boulevard. The issue for bid documents were completed on November 25, 2015.
After the completion of this final design phase, the project will proceed to construction. Metro and Metrolink are currently in discussions about transferring implementation of the construction phase to Metrolink.
Funding Commitment
Due to the significant project benefits, Caltrans Division of Rail has identified the Project as one of the highest priority LOSSAN corridor projects to advance through the environmental and design phases towards eventual construction.
In December 2013, the California Transportation Commission (CTC) affirmed its commitment to the Project by amending the Proposition 1B Intercity Rail (ICR1B) project list to add $4 million for final design and $30.5 million for construction.
FUNDING SOURCE FINAL DESIGN TOTAL
Prop 1B (State) $4,000,000 $4,000,000
In January 2014, the Metro Board programmed $4 million to advance the final design of the Project, subject to reimbursement by Caltrans.
The Project is fully funded by Caltrans. There is no Metro local match requirement. Metro acted under contract to Caltrans Division of Rail to complete issue for bid documents for the project.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
The Project will include a new pedestrian underpass which will provide pedestrian access to the platform without crossing active railroad tracks. All aspects of the project will be designed in accordance with Metrolink’s current design standards.
FINANCIAL IMPACT
The funding of $4 million for this Project is from State ICR1B funds. Metro pays for the engineering work upfront from Measure R 3% funds; Metro has been getting reimbursement from the State ICR1B funds quarterly. In January 2014, the Metro Board approved amending the FY 2013-14 budget to add $4 million to complete the final design. Currently $823,830.79 is available for the engineering design.
This board report request is for authority to utilize $599,485 out of the $823,830.79 engineering funds available. The request is also for the amount of $599,485 to be added to the FY 2015-16 Metro budget included in the department 2415, Regional Rail, Project No. 460080 to pay for Modification No. 5 and the CMA. Since this is a multi-year contract, the cost center manager, and Executive officer, Regional Rail will be accountable and responsible for budgeting the cost of future fiscal year requirements.
Impact to Budget
The request is for the amount of $599,485 to be added to the FY 2015-16 Metro budget.
Source of Funds: $4 million, to be reimbursed with State ICR1B funds from Caltrans, Division of Rail. The cost for final design of this project is fully reimbursable to Metro.
ALTERNATIVES CONSIDERED
The Board could choose not to execute Contract Modification No. 5 to complete the additional engineering required for the Project. This alternative is not recommended due to the significant benefits that the Project offers to the LOSSAN corridor and the Metrolink Ventura Line. Caltrans Division of Rail has also fully funded the project by allocating $34.5 million in State ICR1B funds for final design and construction. These funds would otherwise be lost to the Los Angeles County region if the Project is not completed.
NEXT STEPS
Upon approval by the Board, staff will execute Contract Modification No. 5 for additional engineering required for the Project.
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - Contract Modification Log
Attachment C - DEOD Summary
Prepared by: Don A. Sepulveda, P.E., Executive Officer, Regional Rail
(213) 922-7491
Bryan Pennington, Deputy Executive Director, Program Management (213) 922-7382
Reviewed by: Ivan Page, Interim Executive Director, Vendor/Contract Management
(213) 922-6383
Richard Clark, Executive Director, Program Management
(213) 922-7557
