Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
FEBRUARY 18, 2016
Subject/Action
SUBJECT: FENCE REPAIR AND INSTALLATION SERVICES FOR METRO RAIL RIGHTS-OF-WAY, FACILITIES AND PARCEL PROPERTIES
ACTION: APPROVE CONTRACT AWARD
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to award a firm fixed unit rate Contract No. OP4056400OP for Fence Repair and Installation Services for Metro Rail Rights-of-Way, Facilities and Parcel Properties with APW Construction Inc, DBA Ace Fence Co., for a not-to-exceed amount of $1,000,800, for the three-year base period effective April 1, 2016 through March 31, 2019, plus $343,200 for the first option year, and $352,800 for the second option year, for a combined total of $1,696,800.
Issue
ISSUE
There are multiple types of fencing systems installed on the perimeters of Metro operational and non-operational railroad properties throughout Los Angeles County. Property fences are subject to damage due to vandalism, forced entries, vehicle accidents and natural disasters requiring repair on an as-needed basis.
As Metro continues to upgrade the existing infrastructure, expand its services to include new rail construction stations and facilities, and continuously refine Metro’s safety requirements and procedures, timely response to fencing repair and installation is required.
An ongoing fence replacement installation, maintenance, and repair service is necessary for rapid response to emergencies, to prevent endangering lives, protect public properties by restricting access to Metro-owned facilities, and to secure other restricted areas.
Under the existing contract OP3344112821 due to expire March 31, 2016, several necessary as-needed fencing repair and installation services have been provided in support of Metro’s construction and maintenance safety related projects. To ensure service continuity providing safe and timely fencing repair and installation services, a new contract award is required effective April 1, 2016.
Discussion
DISCUSSION
In order to meet Metro’s security needs, fencing is required on active railroad rights-of-way, electrified railroad yards and traction power substations to prevent the public from accessing these restricted areas and placing themselves at the risk of being hit by trains or electrocuted by third rail or high-power electrical lines.
Fencing on other Metro rail operating properties and storage yards is necessary to restrict access to trespassers, mitigate illegal dumping, and to protect Metro properties from theft and vandalism.
To avoid service interruption and continue providing safe and timely fencing repair and installation services, a new contract award is required effective April 1, 2016.
DETERMINATION OF SAFETY IMPACT
The approval of this item will ensure safe, timely and quality as-needed fencing repair and installation services system-wide.
Financial_Impact
FINANCIAL IMPACT
Funding of $83,400 under this contract for the remainder of FY16 is included in the FY16 budget within Cost Center 3367 - Facilities Property Maintenance, Account 50308 - Service Contract Maintenance, under various projects.
Since this is a multi-year contract, the cost center manager, project managers, and Executive Director, Maintenance will ensure that the balance of funds is budgeted in future years.
Impact to Budget
The source of funds for this action will come from State and local funding sources that are eligible for Bus and Rail Operating or Capital Projects. These funding sources will maximize the use of funds for these activities.
Alternatives_Considered
ALTERNATIVES CONSIDERED
Staff considered providing this service with in-house staff. This would require the hiring and training of additional personnel, purchase of additional equipment, vehicles, and supplies to support the expanded responsibility. Staff's assessment indicates this is not a cost-effective option for Metro.
Next_Steps
NEXT STEPS
Upon approval by the Board, staff will execute Contract No. OP4056400OP to APW Construction Inc., DBA Ace Fence Co., to provide Fence Repair and Installation Services for Metro Rail Right of Ways, Facilities and Parcel Properties effective April 1, 2016.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - DEOD Summary
Prepared_by
Prepared by: Brady Branstetter, Director, Facilities Maintenance, (213) 922-6767
Lena Babayan, Facilities Maintenance Manager, (213) 922-6765
Chris Reyes, Transportation Planning Manager III, (213) 922-4808
Reviewed_By
Reviewed by: James T. Gallagher, Chief Operations Officer, (213) 922-4424
Ivan Page, Interim Executive Director, Vendor/Contract Management, (213) 922-6383
