Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
FEBRUARY 18, 2016
Subject/Action
SUBJECT: POWER SWEEPING SERVICES FOR ALL METRO FACILITIES
ACTION: APPROVE CONTRACT MODIFICATION
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to execute Contract Modification No. 4 to Contract No. OP33672974, with Nationwide Environmental Services Inc., for power sweeping services, to exercise the first one-year option in the amount of $1,424,850 increasing the total contract value from $4,275,582 to $5,700,432 and extending the contract term from June 1, 2016 to May 31, 2017.
Issue
ISSUE
Under this contract with Nationwide Environmental Services Inc., power sweeping services are provided on a regular basis in accordance with the maintenance schedule and frequencies specified within the contract scope of work. The three year base for this contract will expire on May 31, 2016. The contractor has been providing satisfactory maintenance services.
To continue providing the required power sweeping services, a contract modification is required to exercise option year one extending the period of performance through May 31, 2017.
Discussion
DISCUSSION
Under this contract and option, power sweeping services are provided throughout Metro bus and rail facilities and State Owned Park and Ride (P&R) lots. This includes approximately 64 lots at bus divisions, terminals, locations, and stations, 33 lots at rail system stations and divisions, and 42 State Owned P&R lots.
The services provided under the existing contract and option are based on an aggressive routine maintenance schedule to ensure delivering clean and well maintained parking lots and structures throughout Metro facilities.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
The approval of this item will provide on-going power sweeping services, improve Metro bus and rail facilities overall appearance and cleanliness, and provide prompt response time to ensure delivery of safe, quality, on-time, and reliable services system-wide.
Financial_Impact
FINANCIAL IMPACT
Funding of $118,737.50 under this contract for the remainder of FY16 is included in the FY16 budget in cost center 3367 - Facilities Property Maintenance, account 50308, Service Contract Maintenance, under various projects.
Since this is a multi-year contract, the cost center manager, project managers, and Executive Director, Maintenance will ensure that the balance of funds are budgeted in future years.
Impact to Budget
The source of funds for this action will come from State and local funding sources and Proposition C 25% that are eligible for Bus and Rail Operating or Capital Projects. These funding sources will maximize the use of funds for these activities. No other sources of funds were considered for this activity because it supports Caltrans P&R lots, and bus and rail operations. This activity is part of the on-going maintenance costs of Metro facilities.
Alternatives_Considered
ALTERNATIVES CONSIDERED
Staff considered providing this service with in-house staff. This would require the hiring and training of additional personnel, purchase of additional equipment, vehicles, and supplies to support the expanded responsibility. Staff's assessment indicates this is not a cost-effective option for Metro.
Next_Steps
NEXT STEPS
Upon approval by the Board, staff will execute Modification No. 4 to Contract OP33672974 to exercise option year one with Nationwide Environmental Services Inc., effective June 1, 2016, to provide power sweeping services system-wide.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - Contract Modification/Change Order Log
Attachment C - DEOD Summary
Prepared_by
Prepared by: Brady Branstetter, Director, Facilities Maintenance, (213) 922-6767
Lena Babayan, Facilities Maintenance Manager, (213) 922-6765
Chris Reyes, Transportation Planning Manager III, (213) 922-4808
Reviewed_By
Reviewed by: James T. Gallagher, Chief Operations Officer, (213) 922-4424
Ivan Page, Interim Executive Director, Vendor/Contract Management, (213) 922-6383
