File #: 2016-0517   
Type: Contract Status: Non-Calendar
File created: 6/21/2016 In control: Board of Directors - Regular Board Meeting
On agenda: 8/18/2016 Final action:
Title: AUTHORIZE the Chief Executive Officer to award a firm fixed unit rate Contract No. OP5608900 for the Landscape and Irrigation maintenance services along Metro Gold Line Foothill Extension with Woods Maintenance Services, Inc., the lowest, responsive and responsible bidder, for a not-to-exceed amount of $861,875 for the three-year base period inclusive of as-needed services, $280,800 for the first option year, and $280,800 for the second option year, for a combined total of $1,423,475, effective September 15, 2016 through September 14, 2021.
Sponsors: System Safety, Security and Operations Committee
Indexes: Budgeting, Contractors, Contracts, Division 24, Gold Line Operations (Project), Irrigation, Landscape maintenance, Landscaping, Maintenance, Maintenance practices, Metro Gold Line, Metro Rail A Line, Metro Rail E Line, Metro Rail L Line, Monrovia, Procurement, Sierra Madre Villa Station
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary
Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
AUGUST 18, 2016

Subject/Action
SUBJECT: LANDSCAPE AND IRRIGATION MAINTENANCE SERVICES - GOLD LINE FOOTHILL EXTENSION

ACTION: APPROVE CONTRACT AWARD

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a firm fixed unit rate Contract No. OP5608900 for the Landscape and Irrigation maintenance services along Metro Gold Line Foothill Extension with Woods Maintenance Services, Inc., the lowest, responsive and responsible bidder, for a not-to-exceed amount of $861,875 for the three-year base period inclusive of as-needed services, $280,800 for the first option year, and $280,800 for the second option year, for a combined total of $1,423,475, effective September 15, 2016 through September 14, 2021.

Issue
ISSUE

Under this new contract, the contractor is required to provide landscape and irrigation maintenance services for Metro's newly opened Division 24 and the Foothill Extension stations and facilities. Currently, these facilities are maintained under the Construction Authority warranty and maintenance contract due to expire on September 23, 2016.

To ensure providing safe, quality and on-time services, performing routine landscape and irrigation maintenance, and responding to as-needed inquiries throughout Division 24 and the Foothill Extension, a new contract award is required effective September 15, 2016, allowing a week of service overlap for the proper transfer of responsibilities.

Discussion
DISCUSSION

The Foothill Extension is 11.5 miles of Right-of-Way (ROW) extending the Metro Gold Line from Sierra Madre Villa Station in East Pasadena to Citrus Avenue in the City of Azusa. There are a total of six (6) new stations along the alignment, four (4) parking structures, one (1) parking lot, and 10 Traction Power Substations (TPSS).

Division 24 is the Foothill Extension's new maintenance yard. This 24 acre Gold Line Operations campus in Monrovia allows Metro to pr...

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