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File #: 2016-0572   
Type: Contract Status: Agenda Ready
File created: 7/21/2016 In control: System Safety, Security and Operations Committee
On agenda: 9/15/2016 Final action:
Title: AUTHORIZE the Chief Executive Officer to award a firm fixed unit rate Contract No. OP5938800 pending the resolution of a protest for the landscape and irrigation maintenance services along Metro Expo Line Phase II with Far East Landscape and Maintenance, Inc., the lowest, responsive and responsible bidder, for a not-to-exceed amount of $1,201,384 for the three-year base period inclusive of as-needed services, $407,849 for the first option year, and $428,242 for the second option year, for a combined total of $2,037,475, effective October 1, 2016 through September 30, 2021.
Indexes: Bids, Contract administration, Contractors, Contracts, Division 14, Expo Line Operating Project (Project), Irrigation, Landscape maintenance, Landscaping, Maintenance, Maintenance practices, Metro Exposition Line, Metro Rail E Line, Procurement, Santa Monica, Small Business Enterprise, Westside/Central Service Sector
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary
Meeting_Body
2nd REVISED
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
SEPTEMBER 15, 2016

Subject/Action
SUBJECT: LANDSCAPE AND IRRIGATION MAINTENANCE SERVICES - EXPO II EXTENSION

ACTION: APPROVE CONTRACT AWARD

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a firm fixed unit rate Contract No. OP5938800 pending the resolution of a protest for the landscape and irrigation maintenance services along Metro Expo Line Phase II with Far East Landscape and Maintenance, Inc., the lowest, responsive and responsible bidder, for a not-to-exceed amount of $1,201,384 for the three-year base period inclusive of as-needed services, $407,849 for the first option year, and $428,242 for the second option year, for a combined total of $2,037,475, effective October 1, 2016 through September 30, 2021.

Issue
ISSUE

Under this new contract, the contractor is required to provide landscape and irrigation maintenance services for Metro's newly opened Division 14 and the Expo II Extension stations and facilities. Currently, these facilities are under the Construction Authority warranty period; however, maintenance services are on an as-needed basis, pending this new contract award to provide routine landscape and irrigation maintenance services.

To ensure providing safe, quality and on-time services, performing routine landscape and irrigation maintenance, and responding to as-needed inquiries throughout Division 14 and the Expo II Extension, a new contract award is required effective October 1, 2016.

Discussion
DISCUSSION

The Expo II Extension is 6.6 miles of right-of-way (ROW) extending the existing Metro Expo I from Culver City to downtown Santa Monica. There are a total of seven (7) new stations along the alignment, one (1) parking structure, two (2) parking lots, and seven (7) Traction Power Substations (TPSS).

Division 14 is the Expo Line new maintenance yard located within the City of Santa Monica. This 9.7 acres Expo Line Operati...

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