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File #: 2016-0574   
Type: Contract Status: Agenda Ready
File created: 7/21/2016 In control: System Safety, Security and Operations Committee
On agenda: 9/15/2016 Final action:
Title: AUTHORIZE the Chief Executive Officer to execute Contract Modification No. 2 to Contract No. OP33673132, with Xlnt Tint of Anaheim, Inc., for glass anti-graffiti film maintenance and replacement services, to exercise the first and second year options in the amount of $1,304,442 for each of the first and second year options, for a combined total of $2,608,884, increasing the total contract value from $3,945,309 to $6,554,193 and extending the contract term from November 1, 2016 to October 31, 2018.
Indexes: Contractors, Contracts, Graffiti, Maintenance, Procurement, Vandalism
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - Modification Log, 3. Attachment C - DEOD Summary
Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
SEPTEMBER 15, 2016

Subject/Action
SUBJECT: ANTI-GRAFFITI FILM MAINTENANCE AND REPLACEMENT SERVICES

ACTION: EXERCISE FIRST AND SECOND YEAR OPTIONS

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute Contract Modification No. 2 to Contract No. OP33673132, with Xlnt Tint of Anaheim, Inc., for glass anti-graffiti film maintenance and replacement services, to exercise the first and second year options in the amount of $1,304,442 for each of the first and second year options, for a combined total of $2,608,884, increasing the total contract value from $3,945,309 to $6,554,193 and extending the contract term from November 1, 2016 to October 31, 2018.

Issue
ISSUE

There are approximately 102,788 square feet of glass panel surfaces throughout the Metro transit system. Under the existing contract, on-going anti-graffiti film maintenance and replacement services are performed on a regular basis to protect the glass surfaces and mitigate vandalism system-wide.

The three year base for this Contract will expire on October 31, 2016. The contractor has been providing above satisfactory maintenance services to Metro for the past 17 years under contracts OP 33440807, 33440653, OP33442335 and the existing OP33673132.

To continue providing the required anti-graffiti film maintenance services, a Contract Modification is required to exercise the two, one year options one extending the period of performance through October 31, 2018.

Discussion
DISCUSSION

Under this Contract, the contractor is required to perform on-going inspections and replacement of damaged glass anti-graffiti film. On an average, 800,000 square feet of glass anti-graffiti film is replaced annually due to repeated etching damage and other types of vandalism. This service is necessary to ensure clean and well maintained Metro stations and facilities free of graffiti and vandalism.

The three year base for th...

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