File #: 2016-0448   
Type: Contract Status: Agenda Ready
File created: 5/17/2016 In control: System Safety, Security and Operations Committee
On agenda: 10/20/2016 Final action:
Title: AUTHORIZE the Chief Executive Officer to execute Modification No. 5 for Contract No. OP31202523 with Goodyear Tire & Rubber Company to extend bus tire leasing and maintenance services for up to twelve (12) months, for the period covering December 1, 2016 through November 30, 2017, in an amount not to exceed $7,951,670, increasing the total not to exceed contract amount from $41,138,647 to $49,090,317.
Indexes: Budgeting, Bus Maintenance Projects, Contractors, Contracts, Maintenance, Maintenance practices, Operations Maintenance (Project), Procurement, Purchasing, Revenue Service, Rolling stock
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - Contract Mod Log, 3. Attachment C - DEOD Summary
Meeting_Body
REVISED
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
OCTOBER 20, 2016

SUBJECT: BUS TIRE LEASING & MAINTENANCE SERVICES

ACTION: APPROVE CONTRACT MODIFICATION

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute Modification No. 5 for Contract No. OP31202523 with Goodyear Tire & Rubber Company to extend bus tire leasing and maintenance services for up to twelve (12) months, for the period covering December 1, 2016 through November 30, 2017, in an amount not to exceed $7,951,670, increasing the total not to exceed contract amount from $41,138,647 to $49,090,317.

Issue
ISSUE

This Contract Modification is required as both firms who submitted proposals in response to RFP No. OP14573, issued on April 7, 2016, seeking a new contractor for these services, were deemed non-responsive to the Disadvantaged Business Enterprise requirement.

The extension is needed in order to re-procure these services, evaluate submittals, and make an award recommendation. Outreach discussions with potential contractors will also be conducted during the interim period.

Discussion
DISCUSSION

Metro's fleet consists of approximately 2,119 buses of which 1,749 have six tires per bus and 370 articulated buses (Artics) have ten tires per bus that require proper maintenance and service on a regular basis for a total of 14,194 tires. This Contract pertains to leased tires for the revenue fleet as well as tire maintenance services for both the revenue and non-revenue fleets. Non-revenue tires are purchased under a separate contract, but are mounted and balanced under the bus tire leasing and maintenance services contract.

Leased costs are based on actual bus (tire) mileage, plus a fixed monthly service rate of a per tire sales/use tax. Included in this service contract is the remediation of all spent tire castings and a comprehensive tire maintenance program. The tire maintenance program includes tire rotation, mounting, regrooving, recapp...

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