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File #: 2016-0768   
Type: Contract Status: Agenda Ready
File created: 9/19/2016 In control: System Safety, Security and Operations Committee
On agenda: 1/19/2017 Final action:
Title: AUTHORIZE the Chief Executive Officer to execute a Contract Modification exercising three one-year options to: A. Contract No. OP39602795A with LTK Engineering Services for Element A, Consultant for Light Rail Vehicle Acquisition, Technical Support Services, in an aggregate amount of $5,972,304, increasing the total Contract amount from $15,236,445 to a total not-to-exceed amount of $21,208,749; and B. Contract No. OP39602795B with CH2M Hill Inc. for Element B, Consultant for Light Rail Vehicle Acquisition, Program Management Support Services, in an aggregate amount of $2,291,639, increasing the total Contract amount from $6,087,246 to a total not-to-exceed amount of $8,378,885.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Board approved Contract, Budgeting, Capital Project, Capital Project Funds, Contracts, Equipment Procurement (Project), Light Rail Vehicle Design, Procurement And Mgmt Support Services (Project), Light rail vehicles, Procurement, Program management, Project, System safety, Testing
Attachments: 1. Attachment A OP39602795A_Procurement Summary, 2. Attachment A OP39602795B_Procurement Summary, 3. Attachment B OP39602795A_Contract Modification Log, 4. Attachment B OP39602795B_Modification Log, 5. Attachment C2 - DEOD Summary, 6. Attachment C1 - DEOD Summary
Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
JANUARY 19, 2017

Subject/Action
SUBJECT: EXERCISE OPTIONS FOR P3010 LIGHT RAIL VEHICLE PROCUREMENT CONSULTING SERVICES

ACTION: AUTHORIZE CEO TO EXECUTE OPTION YEARS FOR EXISTING CONTRACTS (OP39602795A & OP39602795B)

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute a Contract Modification exercising three one-year options to:

A. Contract No. OP39602795A with LTK Engineering Services for Element A, Consultant for Light Rail Vehicle Acquisition, Technical Support Services, in an aggregate amount of $5,972,304, increasing the total Contract amount from $15,236,445 to a total not-to-exceed amount of $21,208,749; and

B. Contract No. OP39602795B with CH2M Hill Inc. for Element B, Consultant for Light Rail Vehicle Acquisition, Program Management Support Services, in an aggregate amount of $2,291,639, increasing the total Contract amount from $6,087,246 to a total not-to-exceed amount of $8,378,885.

Issue
ISSUE

In April 2012, the Board approved a contract with Kinkisharyo International, LLC (KI) for the manufacture and delivery of 78 new Light Rail Vehicles. Subsequently, the Board approved the award of the four options for the P3010 LRV Project (CP 206035) for an additional 157 vehicles, for a total of 235 vehicles. With the exercise of those quantity options, the last car will not be delivered until later half of 2020. To ensure continuity of consultant support for the P3010 LRV project, it is recommended that Metro award the remaining three one-year options on the existing contracts with LTK Engineering Services and CH2M Hill, Inc.

Discussion
DISCUSSION

To support Metro staff with the management of the P3010 LRV project two sets of consultants were contracted. The consultant support to the project is divided into elements A and B:

* Element A Technical Support Services: LTK Engineering
* Element B Program Management Support Services: CH2M Hill Inc.

On M...

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