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File #: 2016-0839   
Type: Contract Status: Agenda Ready
File created: 10/14/2016 In control: System Safety, Security and Operations Committee
On agenda: 1/19/2017 Final action:
Title: AUTHORIZE the Chief Executive Officer to: A. AWARD a firm fixed price Contract No. OP67538000 with Penske Motor Group, the lowest responsive and responsible bidder for 110 Hybrid Sedans for $2,936,769 inclusive of sales tax and environmental fees, subject to resolution of protest(s), if any; and B. PROCEED with the solicitation and procurement of 10 Zero Emissions Electric Vehicles (EVs) in order to determine their feasibility and operational viability within Union Station Gateway (USG), bus and rail operating locations.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Accounting, Budgeting, Capital Project, Contracts, Fuels, Fy17-18 Non-Revenue Bus Replacement Vehicles And Equipment (Project), Hybrid vehicles, Location 99, Maintenance, Metro Divisions, Non-revenue Vehicle Acquisition, Non-revenue Vehicles, Pilot studies, Procurement, Project, Purchasing, Rolling stock, Safety, Safety and security, Safety vehicles, Vehicle safety, Warranty
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary
Meeting_Body
REVISED
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
JANUARY 19, 2017

Subject/Action
SUBJECT: PURCHASE OF HYBRID SEDANS & ELECTRIC SEDANS

ACTION: APPROVE CONTRACT AWARD

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to:

A. AWARD a firm fixed price Contract No. OP67538000 with Penske Motor Group, the lowest responsive and responsible bidder for 110 Hybrid Sedans for $2,936,769 inclusive of sales tax and environmental fees, subject to resolution of protest(s), if any; and

B. PROCEED with the solicitation and procurement of 10 Zero Emissions Electric Vehicles (EVs) in order to determine their feasibility and operational viability within Union Station Gateway (USG), bus and rail operating locations.

Issue
ISSUE

This procurement is for the replacement of 110 Metro sedans that have exceeded the Metro vehicle replacement policy requirement of eight years and / or 100,000 miles. Further, the sedans identified for retirement are in excess of 9 to 15 years of age. The current condition of these vehicles renders them no longer cost effective to maintain and replacements are now required.

In addition, Metro is implementing a Non-Revenue Fleet Electric Vehicle Pilot Project consisting of the purchase, deployment and field assessment of 10 Electric Vehicles (EVs) to be used by Metro personnel at USG and Division 13 for field operations and driver relief assignments. The primary purpose of this pilot program is to reduce Metro's use of fossil fuels and consequent Green House Gas (GHG) emissions and to prepare for expansion of EV use at Rail and Bus Operating Divisions and USG in the near future.

Discussion
DISCUSSION

The fleet being replaced is composed of gasoline powered sedans first placed into service in 2001 and 2007. These vehicles have now exceeded their useful life and are scheduled for replacement with Hybrid sedans. Metro currently has a fleet of 342 hybrid sedans that have proven reliable and economical.
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