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File #: 2016-0931   
Type: Contract Status: Agenda Ready
File created: 11/20/2016 In control: System Safety, Security and Operations Committee
On agenda: 1/19/2017 Final action:
Title: AUTHORIZE the Chief Executive Officer to award a two year, indefinite delivery/indefinite quantity Contract No. VM67502000 for engine oil to Rosemead Oil Products, Incorporated, the lowest responsive and responsible bidder for a not to exceed amount of $805,281 inclusive of sales tax for the base year, and not-to-exceed amount of $821,569 inclusive of sales tax for a one year option, for a total contract amount of $1,626,850, subject to resolution of protest(s), if any.
Sponsors: System Safety, Security and Operations Committee
Indexes: Budgeting, Bus Maintenance Projects, Contracts, Maintenance, Operations Maintenance (Project), Procurement, Rolling stock
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary
Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
JANUARY 19, 2017

Subject/Action
SUBJECT: ENGINE OIL

ACTION: AWARD CONTRACT FOR ENGINE OIL

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a two year, indefinite delivery/indefinite quantity Contract No. VM67502000 for engine oil to Rosemead Oil Products, Incorporated, the lowest responsive and responsible bidder for a not to exceed amount of $805,281 inclusive of sales tax for the base year, and not-to-exceed amount of $821,569 inclusive of sales tax for a one year option, for a total contract amount of $1,626,850, subject to resolution of protest(s), if any.

Issue
ISSUE

This procurement is for the acquisition of engine oil which is required for maintaining the safe and reliable operation of the Metro's bus fleet. Award of Contract will ensure that operating divisions have adequate inventory to maintain the buses in accordance with Metro's maintenance standards and engine oil that is in full compliance with Cummins Engine Standard (CES) 20085.
Discussion
DISCUSSION

The engine oil under this procurement is needed throughout Metro to maintain and service its Compressed Natural Gas (CNG) bus fleet. The engine oil is changed out periodically in accordance with the engine manufacturer's preventive maintenance program requirements.
The Contract to be awarded is an Indefinite Delivery, Indefinite Quantity agreement in which Metro commits to order up to a minimum specified quantity for a specific duration of time, but there is no obligation or commitment for Metro to order all of the engine oil that may be anticipated. The bid quantities are estimates only, with deliveries to be ordered and released as required.
Engine oil will be purchased, maintained in inventory and managed by Material Management. As the engine oil is issued, the appropriate budget project numbers and accounts will be charged.

Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPAC...

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