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File #: 2016-0968   
Type: Contract Status: Agenda Ready
File created: 12/7/2016 In control: System Safety, Security and Operations Committee
On agenda: 1/19/2017 Final action:
Title: AUTHORIZE the Chief Executive Officer to award four-year contracts to the following four lowest, responsive and responsible bidders for non-inventory paper supplies for an indefinite delivery, indefinite quantity for a total amount not-to-exceed $3,000,000, inclusive of sales tax, effective February 2, 2017, subject to resolution of protest(s), if any. A. Contract No. PS2039471406-2000/001 with Bashboy Enterprises dba California Printing Consultants for a total contract amount not to exceed $600,000, B. Contract No. PS2039471406-2000/002 with Gorilla Stationers for a total contract amount not to exceed $150,000, C. Contract No. PS2039471406-2000/003 with Spicer's Paper, Inc. for a total contract amount not to exceed $2,100,000; and D. Contract No. PS2039471406-2000/004 with Veritiv Operating Company for a total contract amount not to exceed $150,000.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Budgeting, Contracts, Procurement, Public Affairs, Promo & Outreach (Project), Purchasing, Suppliers, Transportation Development Act of 1971
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary
Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
JANUARY 19, 2017

Subject/Action
SUBJECT: NON-INVENTORY PAPER SUPPLIES

ACTION: AWARD CONTRACTS

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award four-year contracts to the following four lowest, responsive and responsible bidders for non-inventory paper supplies for an indefinite delivery, indefinite quantity for a total amount not-to-exceed $3,000,000, inclusive of sales tax, effective February 2, 2017, subject to resolution of protest(s), if any.

A. Contract No. PS2039471406-2000/001 with Bashboy Enterprises dba California Printing Consultants for a total contract amount not to exceed $600,000,

B. Contract No. PS2039471406-2000/002 with Gorilla Stationers for a total contract amount not to exceed $150,000,

C. Contract No. PS2039471406-2000/003 with Spicer's Paper, Inc. for a total contract amount not to exceed $2,100,000; and

D. Contract No. PS2039471406-2000/004 with Veritiv Operating Company for a total contract amount not to exceed $150,000.

Issue
ISSUE

RATIONALE

Metro's in-house printing department requires non-standard paper supplies in addition to the standard-size papers that are regularly purchased and maintained in inventory by the Supply Chain Management Department. Print jobs for which an appropriate paper stock must be obtained include, but are not limited to:

* Timetables for buses and trains
* LACMTA business forms and letterhead
* Brochures, posters, and other public communications materials

The amount of the non-inventory paper required is substantial enough to gain favorable pricing by entering into multi-year contracts with suppliers. Paper is obtained on an on-going basis as required. These Contracts also permit Metro immediate access to required papers without having to warehouse the supplies.

Financial_Impact
FINANCIAL IMPACT

Funding for these materials in the amount of $880,000 is included in the FY17 budget in Cost Cent...

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