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File #: 2017-0317   
Type: Informational Report Status: Passed
File created: 5/5/2017 In control: Construction Committee
On agenda: 6/15/2017 Final action: 6/22/2017
Title: AUTHORIZE the Chief Executive Officer (CEO) to enter into a stipend agreement with each of the unsuccessful responsive proposers for Section 3 of the Westside Purple Line Extension Project for the Stations Trackwork and Systems design build contract, in an amount of $1,250,000, to be paid to the unsuccessful responsive and responsible proposers.
Sponsors: Construction Committee
Indexes: Accounting, Agreements, Budgeting, Construction, Construction management, Contracts, Design build, Informational Report, Metro Purple Line, Metro Rail D Line, Metro Vision 2028 Plan, Project, Project management, Request For Proposal, Request for qualifications, Twenty-eight by '28 Initiative, Westside Subway Extension/Purple Line Extension Phase 1, Westside Subway Extension/Purple Line Extension Phase 2, Westside Subway Extension/Purple Line Extension Phase 3, Westside Subwy Ext. Section 3 (Project)
Meeting_Body
CONSTRUCTION COMMITTEE
JUNE 15, 2017


Subject
SUBJECT: WESTSIDE PURPLE LINE EXTENSION PROJECT - SECTION 3

Action
ACTION: AUTHORIZE BID STIPEND AGREEMENTS


Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer (CEO) to enter into a stipend agreement with each of the unsuccessful responsive proposers for Section 3 of the Westside Purple Line Extension Project for the Stations Trackwork and Systems design build contract, in an amount of $1,250,000, to be paid to the unsuccessful responsive and responsible proposers.

Issue
ISSUE

Board approval is necessary to authorize the CEO to enter into stipend agreements for Contract C1152, for the final design and construction of the Section 3 Stations, Trackwork and Systems. A common construction industry practice is to pay a stipend to each unsuccessful responsive and responsible proposer because of the high cost of producing a competitive and comprehensive proposal.

Stipend agreements will allow compensation to each of the unsuccessful responsive and responsible proposers to purchase their work products, which may include, but are not limited to, technical concepts, which in turn will entitle Metro to use any of the work products in implementing the Project.

Discussion
DISCUSSION

In January 2017, the Board authorized the use of a design/build contracting approach for the Westside Purple Line Extension Project - Section 3. The Request for Qualifications/Request for Proposal (RFQ/RFP) is scheduled to be issued this summer. As part of the solicitation package, a stipend agreement is recommended to be included.
Sections 1 and 2 have one design/build contract each to construct each project. Section 3 will have two design/build contracts; one for the tunnel construction and one for stations, trackwork and systems; hence, the recommended lower stipend amount.
The Board previously approved stipend amounts for each of the major capital projects design build contracts, to be paid to e...

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