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File #: 2017-0441   
Type: Contract Status: Agenda Ready
File created: 6/13/2017 In control: System Safety, Security and Operations Committee
On agenda: 7/20/2017 Final action:
Title: AUTHORIZE the Chief Executive Officer to award a 24-month, indefinite delivery/indefinite quantity Contract no. MA38768002 to JWL Supplies, the lowest responsive and responsible bidder, for shop towels for a total contract amount of $1,158,984; subject to resolution of protest(s), if any. The award is for a base year amount of $579,492, inclusive of sales tax, and a one-year option amount of $579,492, inclusive of sales tax.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Cleaning, Contracts, Metro Divisions, Procurement, Rolling stock
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary
Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
JULY 20, 2017

Subject
SUBJECT: SHOP TOWELS

Action
ACTION: AWARD CONTRACT FOR SHOP TOWELS

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a 24-month, indefinite delivery/indefinite quantity Contract no. MA38768002 to JWL Supplies, the lowest responsive and responsible bidder, for shop towels for a total contract amount of $1,158,984; subject to resolution of protest(s), if any. The award is for a base year amount of $579,492, inclusive of sales tax, and a one-year option amount of $579,492, inclusive of sales tax.

Issue
ISSUE

Shop towels are required throughout the Agency by Metro staff on a day-to-day basis for operations to clean and maintain facilities, equipment, rolling stock, and for general purposes.

Discussion
DISCUSSION

The shop towels purchased under this procurement will be maintained in inventory and managed by Materiel Management. The paper products are used throughout the Agency's Operating Divisions, building and work sites to maintain cleanliness and safety for our employees.

Metro purchases a variety of towels based on the functional requirements of the various user groups. The cellulose paper products are used primarily by mechanics, Bus and Rail Divisions, service attendants and custodians at the CMF, and rail/bus stations because of the product's absorbency qualities and cloth like characteristics needed to clean surfaces, and to pick up oil and grease. The windshield towels are used by the services attendants at the operating division to clean the bus and rail car windshields. Other towels are used by janitorial staff to stock bathrooms, facilities daily cleaning, and for general purpose and cleaning functions based on their individual consumption requirements.

The Contract to be awarded is a "requirements type" agreement in which Metro commits to order up to the specified quantity for a specific duration of time, but there is n...

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