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File #: 2017-0527   
Type: Contract Status: Passed
File created: 7/28/2017 In control: System Safety, Security and Operations Committee
On agenda: 9/21/2017 Final action: 9/28/2017
Title: AUTHORIZE the Chief Executive Officer to award a 60-month, indefinite delivery/indefinite quantity Contract No. MA26495 to Dellner Incorporated, the lowest responsive and responsible bidder, for the overhaul of P2550 Light Rail Vehicle Coupler assemblies, for a not-to-exceed amount of $2,497,635 for the three year base period; $24,600 for the first, one year option; and $24,970 for the second, one year option; for a combined contract total of $2,547,205, subject to resolution of protest(s), if any.
Sponsors: Operations (Department)
Indexes: Capital Project, Contracts, Light rail vehicles, Maintenance, P2550 Lrv (Project), Procurement, Professional Services, Program, Rail Fleet Services, Rolling stock, Safety, Safety and security, Safety vehicles, State Of Good Repair, Vehicle safety
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary, 3. File Summary
Related files: 2016-0741
Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
SEPTEMBER 21, 2017

Subject
SUBJECT: P2550 LIGHT RAIL VEHICLE COUPLER OVERHAUL
Action
ACTION: AWARD PROFESSIONAL SERVICES CONTRACT

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a 60-month, indefinite delivery/indefinite quantity Contract No. MA26495 to Dellner Incorporated, the lowest responsive and responsible bidder, for the overhaul of P2550 Light Rail Vehicle Coupler assemblies, for a not-to-exceed amount of $2,497,635 for the three year base period; $24,600 for the first, one year option; and $24,970 for the second, one year option; for a combined contract total of $2,547,205, subject to resolution of protest(s), if any.

Issue
ISSUE

In June 2017, the Board of Directors approved the implementation of a P2550 Component Overhaul Program. This procurement is for the professional services to complete the overhaul of 107 couplers for the P2550 fleet as recommended by the Original Equipment Manufacturer (OEM) established guidelines. Execution of the overhaul will ensure that the 50 rail car fleet remains in a constant State of Good Repair (SGR) while safeguarding passenger safety, vehicle performance and equipment longevity.
Discussion
DISCUSSION

The Ansaldo Breda P2550 Light Rail Vehicle (LRV) fleet is in its eighth year of operation. In order to ensure continued safety and reliability the coupler assembly requires overhaul at the eight year or 600,000 mileage intervals as defined by the Original Equipment Manufacturer (OEM). The coupler assembly consists of electrical, mechanical, and pneumatic components that wear out in time. The coupler is an integral system that provides the mechanical connection and electrical communications between vehicles (consist), and, therefore, it is critical to maintain the coupler systems in a constant state of good repair.
The P2550 Component Overhaul Program consists of a total of nine procurements for the overhaul of th...

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