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File #: 2017-0543   
Type: Contract Status: Passed
File created: 8/4/2017 In control: System Safety, Security and Operations Committee
On agenda: 9/21/2017 Final action: 9/28/2017
Title: AUTHORIZE the Chief Executive Officer to award a 36-month, indefinite delivery/indefinite quantity Contract no. MA41702000 to America Moving Parts, the lowest responsive and responsible bidder, for Differential Assemblies for a total contract amount of $1,049,835; subject to resolution of protest(s), if any. The award is for a base year amount of $343,541, inclusive of sales tax; option year 1 in the amount of $343,541, inclusive of sales tax; and option year 2 in the amount of $362,753, inclusive of sales tax.
Sponsors: Operations (Department)
Indexes: Bus Maintenance Projects, Bus Midlife Program (Project), Contracts, Maintenance, Operations Maintenance (Project), Procurement
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary
Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
SEPTEMBER 21, 2017


Subject
SUBJECT: DIFFERENTIAL ASSEMBLY

Action
ACTION: AWARD CONTRACT

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a 36-month, indefinite delivery/indefinite quantity Contract no. MA41702000 to America Moving Parts, the lowest responsive and responsible bidder, for Differential Assemblies for a total contract amount of $1,049,835; subject to resolution of protest(s), if any. The award is for a base year amount of $343,541, inclusive of sales tax; option year 1 in the amount of $343,541, inclusive of sales tax; and option year 2 in the amount of $362,753, inclusive of sales tax.

Issue
ISSUE

The Bus Maintenance Midlife program targets buses at the mid-point of the bus life and includes major mechanical systems replacements and interior and exterior refurbishment. During the Midlife, the existing differential assembly will be replaced with a new assembly during the bus overhaul. Bus operating divisions also replace differential assemblies as needed on buses. This procurement is required to ensure differential assemblies are available for buses to continue revenue service without delays.

Discussion
DISCUSSION

The bus differentials are a part of the rear axle assembly that contains a set of gears that take the rotation of the driveshaft from the engine through the transmission and applies a ratio from one rotation to over five to one to the axles and tires for driving the bus in either forward or reverse.

The contract to be awarded is a "requirements type" agreement in which we commit to order up to the specified quantity for a specific duration of time, but there is no obligation or commitment for Metro to order the maximum quantity of differential assemblies. The bid quantities are estimates only, with deliveries to be ordered and released as required.

Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT

Award of co...

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