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File #: 2017-0632   
Type: Contract Status: Agenda Ready
File created: 9/15/2017 In control: System Safety, Security and Operations Committee
On agenda: 11/16/2017 Final action:
Title: AUTHORIZE the Chief Executive Officer to award a firm fixed unit rate Contract No. OP884190003367 for elevator and escalator inspection services throughout Metro bus and rail facilities with Lerch Bates, Inc. for a not-to-exceed amount of $853,746 for the three-year base period, $304,980 for option year one, and $343,925 for option year two, for a combined total of $1,502,651, effective January 1, 2018 through December 31, 2022, subject to resolution of protest(s), if any.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Accounting, Audit, Budgeting, Contracts, Elevators, Escalators, Maintenance, Procurement, Professional Services, Railroad facilities
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary
Related files: 2017-0808
Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
NOVEMBER 16, 2017

Subject
SUBJECT: ELEVATOR AND ESCALATOR INSPECTION SERVICES

Action
ACTION: APPROVE CONTRACT AWARD

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a firm fixed unit rate Contract No. OP884190003367 for elevator and escalator inspection services throughout Metro bus and rail facilities with Lerch Bates, Inc. for a not-to-exceed amount of $853,746 for the three-year base period, $304,980 for option year one, and $343,925 for option year two, for a combined total of $1,502,651, effective January 1, 2018 through December 31, 2022, subject to resolution of protest(s), if any.

Issue
ISSUE
The existing contract to provide elevator and escalator inspection services is due to expire on December 31, 2017. To continue providing the critical inspection services for Metro's elevators and escalators system-wide, a new contract award is required effective January 1, 2018.

Discussion
DISCUSSION

Under the new Contract, the consultant will continue to conduct annual equipment audits and periodic inspections on each of the 148 escalators and 199 elevators throughout Metro's transit system, including all bus and rail stations, locations, terminals, the Union Station East Portal and the Gateway Building.

Performing annual equipment audits and generating critical reports by certified and highly trained professionals within the vertical transportation industry are necessary to verify that equipment operation and condition conform to the latest codes, regulations and standards governing vertical transportation equipment, ensure equipment safe operations, closely monitor the maintenance contractor's performance, and recommend repairs in a timely manner, minimize downtime and maintain equipment reliability and service availability.

The consultant is also required to provide inspection and acceptance of newly installed equipment ensuring compliance with project s...

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