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File #: 2017-0744   
Type: Contract Status: Agenda Ready
File created: 10/23/2017 In control: Executive Management Committee
On agenda: 11/16/2017 Final action:
Title: AUTHORIZE the Chief Executive Officer to execute: A. Contract Ratification and Modification No. 1 to Contract No. PS71103378 with Steve Hymon (editor of The Source) for writing, editing and supervisory services for the Public Relations Digital Media group, to extend the contract term from July 1, 2016 to June 30, 2018 increasing the total authorized not-to-exceed amount by $398,972.75 from $145,000 to a new total of $543,972.75; and B. Contract Ratification and Modification No. 1 to Contract No. PS71103377 with Maria Luisa Arredondo-Pagaza (editor of El Pasajero) for editing, writing and translation services for the Public Relations Digital Media group, to extend the Contract term from July 1, 2016 to June 30, 2018 increasing the total authorized not-to-exceed amount by $156,201.25 from $150,000 to a new total of $306,201.25.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Accounting, Budgeting, Contracts, Measure M, Procurement, Public Affairs, Promo & Outreach (Project), Public relations, Public service, Research, Small Business Enterprise, State government, Translations, Video, Weekends
Attachments: 1. Attachment A-1 - Procurement Summary PS71103377, 2. Attachment A-2 - Procurement Summary PS71103378, 3. Attachment B-1 - Contract Modification_Change Order Log PS71103377, 4. Attachment B-2 - Contract Modification_Change Order Log PS71103378, 5. Attachment C-1 - DEOD Summary PS-7110-3377 (Pagaza), 6. Attachment C-2 - DEOD Summary PS-7110-3378 (Hymon)
Related files: 2017-0808
Date Action ByActionResultAction DetailsMeeting DetailsAudio
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Meeting_Body
EXECUTIVE MANAGEMENT COMMITTEE
NOVEMBER 16, 2017

Subject
SUBJECT: DIGITAL MEDIA CONTRACTS

Action
ACTION: APPROVE RECOMMENDATIONS

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute:

A. Contract Ratification and Modification No. 1 to Contract No. PS71103378 with Steve Hymon (editor of The Source) for writing, editing and supervisory services for the Public Relations Digital Media group, to extend the contract term from July 1, 2016 to June 30, 2018 increasing the total authorized not-to-exceed amount by $398,972.75 from $145,000 to a new total of $543,972.75; and

B. Contract Ratification and Modification No. 1 to Contract No. PS71103377 with Maria Luisa Arredondo-Pagaza (editor of El Pasajero) for editing, writing and translation services for the Public Relations Digital Media group, to extend the Contract term from July 1, 2016 to June 30, 2018 increasing the total authorized not-to-exceed amount by $156,201.25 from $150,000 to a new total of $306,201.25.

Issue
ISSUE
The Contracts to perform digital media services for Metro's two blogs continued beyond their completion period as a result of inadequate management of the contracts during staff transitions including a lack of documentation. Staff exceeded their authority by continuing to fund the two Contracts in order to pay for the services these two small businesses provided. Staff is requesting modifications in the amount of $398,972.75 for Contract No. PS71103378, and $156,201.25 for Contract No. PS71103377, which includes a ratification request of $271,492.25 for Contract No. PS71103378, and $93,856 for Contract No. PS71103377.
The Vendor/Contract Management Department and the Communications Department have proceeded to corrective action on these Contracts to ensure such incidents do not occur in the future.
Discussion
DISCUSSION
Contract with Steve Hymon
Steve Hymon is contracted with Metro to perform editorial oversight and production of the agency's ...

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