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File #: 2017-0834   
Type: Contract Status: Agenda Ready
File created: 12/12/2017 In control: System Safety, Security and Operations Committee
On agenda: 1/18/2018 Final action:
Title: AUTHORIZE the Chief Executive Officer to award a firm fixed unit rate, Contract No. PS9395700 to Canon Solutions America, Inc., to provide high speed/volume copiers for Metro Copy Center for five years in an amount not-to-exceed $1,977,549, inclusive of sales taxes, subject to resolution of protest(s), if any.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Contracts, General Overhead (Project), Procurement, Volume
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary
Related files: 2018-0015
Date Action ByActionResultAction DetailsMeeting DetailsAudio
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Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
JANUARY 18, 2018

Subject
SUBJECT: HIGH SPEED/VOLUME COPIERS - METRO COPY CENTER

Action
ACTION: AWARD CONTRACT

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a firm fixed unit rate, Contract No. PS9395700 to Canon Solutions America, Inc., to provide high speed/volume copiers for Metro Copy Center for five years in an amount not-to-exceed $1,977,549, inclusive of sales taxes, subject to resolution of protest(s), if any.

Issue
ISSUE

Metro's current contracts for the lease of high-speed copiers, document finishing equipment, maintenance, and other services will expire on February 28, 2018.

Discussion
DISCUSSION

Metro requires high-speed copy machines, laminating, binding and other finishing equipment to produce a wide range of documents that are required for agency business, including:

? Board and committee agenda packets
? Bound departmental reports
? Budget books
? Bus and rail "shake-up" materials
? Departmental forms
? Large format blueprints and posters
? Procurement IFB and RFP Packages
? Training manuals
? EIR/EIS and other planning documents

Documents are sent to the Copy Center whenever they can be produced more cost effectively and at a higher quality than is possible on convenience copiers.



Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT

Approval of this Board item will not have any impacts on the safety of our customers and employees.

Financial_Impact
FINANCIAL IMPACT

Since this is a multi-year contract, the cost center manager and Executive Officer will be accountable for budgeting the cost in future years.

Impact to Budget

The source of funds for Project 100001 is General Overhead funds, comprised of
Federal, State and local funds. These funds are eligible for bus and rail operating costs.

Alternatives_Considered
ALTERNATIVES CONSIDERED

One alternative would be to purchase the existing equipment at the cu...

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