File #: 2017-0862   
Type: Contract Status: Agenda Ready
File created: 12/26/2017 In control: Ad Hoc Congestion, Highway and Roads Committee
On agenda: 2/14/2018 Final action:
Title: AUTHORIZE Contract Modification No. 160 (CCO 160) by California Department of Transportation (Caltrans) for the construction contract of Segment 3 of the I-5 North Capacity Enhancements Project between SR-134 and SR-118 (Project) under Funding Agreement No. MOU.P0008355/8501A/A6, in the amount of $1,803,400.00 within the LOP budget.
Sponsors: Ad Hoc Congestion, Highway and Roads Committee
Indexes: Budget, Budgeting, Construction, Contractors, Contracts, High occupancy vehicle lanes, I-5, I-5 N Hov Lanes Sr-134 To Sr-118 - Segment 3 (Buena Vista To Magnolia) (Project), I-5 North County Capacity Enhancements, Project, Regional Surface Transportation Program, Southern California Highways, SR-118, SR-134, Subsidies
Related files: 2018-0091
Date Action ByActionResultAction DetailsMeeting DetailsAudio
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Meeting_Body

AD HOC CONGESTION, HIGHWAY AND ROADS COMMITTEE

FEBRUARY 14, 2018

 

Subject

SUBJECT:                     I-5 NORTH CAPACITY ENHANCEMENTS FROM

SR-134 TO SR-118

 

Action

ACTION:                     AUTHORIZE CONTRACT MODIFICATION

 

Heading

RECOMMENDATION

 

Title

AUTHORIZE Contract Modification No. 160 (CCO 160) by California Department of Transportation (Caltrans) for the construction contract of Segment 3 of the I-5 North Capacity Enhancements Project between SR-134 and SR-118 (Project) under Funding Agreement No. MOU.P0008355/8501A/A6, in the amount of $1,803,400.00 within the LOP budget.

 

Issue

ISSUE

 

CCO 160 authorizes compensation to Security Paving Company (contractor) in the amount of $1,803,400.00 for a time adjustment of two hundred and fifty four (254) working days with Time Related Overhead (TRO).

 

Discussion

DISCUSSION

 

The I-5 North Capacity Enhancement project includes freeway widening and construction of High-Occupancy Vehicle (HOV) lanes and other improvements between SR-134 and SR-118. Caltrans designed and is managing construction of the Project. Segment 3 of the I-5 North Capacity Enhancement Project is between Buena Vista St and Magnolia Boulevard.

 

The original roadway and bridge design plans for south-west corner of Victory Place Bridge and New Empire did not match.  Therefore, ordering the form liners was delayed pending design corrections.  Redesign revisions were completed in March 2016, allowing the Contractor to order/fabricate the form liners.  Form liners were completed in July 2016.  The Contractor claimed reimbursement for time lost between May 20, 2014 and July 1, 2016 for a total of 331 working days (WD).

 

Caltrans’ Engineer performed an independent Time Impact Analysis which showed that the Contractor was entitled to a contract time extension of two hundred and fifty four (254) working days, which was agreed to by the Contractor. The Contractor is granted 254 working days from May 22, 2015 to July 1, 2016.

 

The total cost of this CCO is $1,803,400.00 and the remaining Contingency budget after this CCO is $5,376,284.99 (10.58% of Total) with 64% work completed.

 

Contract modifications exceeding $500,000 require Board authorization per the Staff Delegations of Contract Action Approval and Award Authority Memo, dated February 23, 2010.

 

Determination_Of_Safety_Impact

DETERMINATION OF SAFETY IMPACT

 

There is no impact on public safety by approving this action.

 

Financial_Impact

FINANCIAL IMPACT

 

The current project budget for Segment 3 is $402,381,000, of which $18,798,000 is Federal Funds (CMAQ and RSTP), $190,162,000 is State Funds (RIP, IIP, RSTP, CMIA and SLPP) and $193,421,000 is local funds (Prop C and Measure R).

 

The total $1,803,400.00 cost of this Contract Modification No. 160 does not require an increase in the overall project budget as it will be paid by Federal (RSTP) funds within the project budget.  Current Metro FY18 budget of $12,500,000 will not be impacted in Cost Center 0442 (Highway Subsidies), Project 460334, Tasks 5.3.100, 5.4.100 and 5.5.100, Account 54001 (Subsidies to Others). 

 

Since this is a multi-year contract/project, the Project Manager, Cost Center Manager, the Senior Executive Officer of Program Management - Highway Program will be responsible for budgeting costs in future fiscal years.

 

Impact to Budget

 

The source of funds for this recommendation is Federal (RSTP) funds administered by Caltrans.  As such, the funds for this requested action do not pass through Metro, hence the FY18 budget will not be impacted.

 

Alternatives_Considered

ALTERNATIVES CONSIDERED

 

The Board may choose not to approve the staff’s recommendation.  However, this disapproval would result in project delays, and cost overruns/interest payments.

 

Authorization of Contract Modification No. 160 in the amount of $1,803,400.00 will allow Caltrans to compensate the Contractor for a time adjustment of two hundred and fifty four (254) working days with Time Related Overhead (TRO) and closeout all previous time deferred change orders from the beginning of the project through December 31, 2016.

 

Next_Steps

NEXT STEPS

 

Upon Board’s approval of the recommended action, Metro staff will coordinate with Caltrans to pay Contractor’s invoices upon receipt.

 

Prepared_by

Prepared by:                      Maher Subeh, Director of Engineering, Highway Program (213) 418-3291

Abdollah Ansari, Senior Executive Officer, Highway Program (213) 922-4781

Bryan Pennington, Deputy Chief Program Management Officer (213) 922-7449

 

 

Reviewed_By

Reviewed by:                      Richard F. Clarke, Chief Program Management Officer (213) 922-7557