Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
APRIL 12, 2018
Subject
SUBJECT: POWER SWEEPING SERVICES
...Action
ACTION: AWARD CONTRACT
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to award a three-year firm fixed unit rate Contract No. OP962800003367 to Nationwide Environmental Services Inc., to provide power sweeping services for Metro transit facilities for a not-to-exceed amount of $5,314,860 effective June 1, 2018 through May 31, 2021.
Issue
ISSUE
The existing power sweeping services contract is due to expire on May 31, 2018.
To continue providing safe, quality, regularly scheduled and as-needed power sweeping services throughout Metro facilities, a new contract award is required effective June 1, 2018.
Discussion
DISCUSSION
This Contract requires the contractor to provide power sweeping services for 108 parking lots and structures throughout Metro bus and rail facilities and 41 Caltrans owned Park and Ride (P&R) lots.
The services provided under the existing contract are based on an on-going frequency and as-needed services. Under the new Contract, service frequencies have been adjusted to provide the necessary service levels and ensure delivering clean and well maintained parking lots and structures throughout Metro facilities and 41 Caltrans owned P&R lots.
DETERMINATION OF SAFETY IMPACT
The approval of this item will ensure service continuity to provide on-going power sweeping services, improve Metro bus and rail facilities overall appearance and cleanliness, and continue providing safe, quality, on-time, and reliable services system-wide.
Financial_Impact
FINANCIAL IMPACT
The three year base contract value is $5,314,860. Funding of $147,635 for the remainder of FY18 is included in the FY18 budget in cost center 3367 - Facilities Property Maintenance, account 50308, Service Contract Maintenance, under various operating projects.
Since this is a multi-year contract, the cost center manager and Sr. Executive Officer, Maintenance and Engineering will be accountable for budgeting the cost in future years.
Impact to Budget
Funding for this action will come from the Enterprise operating fund. The source of funds will be from State and local funds that are eligible for Bus and Rail Operating Projects. These funding sources will maximize fund use based on funding allocation provisions.
Alternatives_Considered
ALTERNATIVES CONSIDERED
Staff considered providing this service through Metro in-house staff. This would require the hiring and training of additional personnel, and purchase of additional equipment, vehicles, and supplies to support the expanded responsibility. Staff's assessment indicates that this is not a cost-effective option for Metro.
Next_Steps
NEXT STEPS
Upon Board approval, staff will execute Contract No. OP962800003367 with Nationwide Environmental Services Inc., effective June 1, 2018, to provide power sweeping services throughout Metro bus and rail facilities and 41 Caltrans owned P&R lots.
In preparation for the next power sweeping services solicitation, staff is committed to conduct an industry review to reach out to a wider population of potential vendors, to solicit their input, consider recommendations, and encourage greater participation. Staff has started a review of the geographical service locations, scope of work, and technologies in an effort to identify opportunities for regional work distribution, efficiency betterments, and environmental improvements.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - DEOD Summary
Prepared_by
Prepared by: Brady Branstetter, DEO, Facilities Maintenance, (213) 922-6767
Lena Babayan, Sr. Director, Facilities Maintenance, (213) 922-6765
Reviewed_By
Reviewed by: James T. Gallagher, Chief Operations Officer, (213) 418-3108
Debra Avila, Chief Vendor/Contract Management Officer, (213) 418-3051
