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File #: 2018-0074   
Type: Contract Status: Agenda Ready
File created: 2/26/2018 In control: System Safety, Security and Operations Committee
On agenda: 4/12/2018 Final action:
Title: AUTHORIZE the Chief Executive Officer to award a two-year, firm fixed price Contract No. MA48271000 to Romaine Electric Corporation, the lowest responsive and responsible bidder for Spark Plugs (Denso). The Contract one-year base amount is $701,158.68, inclusive of sales tax, and the one-year option amount is $701,158.68, inclusive of sales tax, for a total contract amount of $1,402,317.36, subject to resolution of protest(s), if any.
Sponsors: System Safety, Security and Operations Committee
Indexes: Bus Maintenance Projects, Contracts, Maintenance, Operations Maintenance (Project), Procurement, Rolling stock, Suppliers
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary
Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
APRIL 12, 2018

Subject
SUBJECT: DENSO SPARK PLUGS SUPPLIER

Action
ACTION: AWARD CONTRACT

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a two-year, firm fixed price Contract No. MA48271000 to Romaine Electric Corporation, the lowest responsive and responsible bidder for Spark Plugs (Denso). The Contract one-year base amount is $701,158.68, inclusive of sales tax, and the one-year option amount is $701,158.68, inclusive of sales tax, for a total contract amount of $1,402,317.36, subject to resolution of protest(s), if any.

Issue
ISSUE

This procurement is for the acquisition of spark plugs which are required for maintaining the safe and reliable operation of the bus fleet. Award of contract will ensure that Bus Maintenance has adequate inventory to repair and maintain the buses according to Metro maintenance standards.

Discussion
DISCUSSION

Spark plugs are an electrical ignition device that fits into the cylinder head of a CNG engine and ignites the air-fuel mixture needed for combustion to power the engine. In accordance with manufacturer's recommendations, spark plugs are required to be changed at pre-determined intervals based on mileage. Replacement of the spark plugs is essential for the proper maintenance of Metro's bus fleet and to ensure that buses run as efficiently as designed.

The Contract to be awarded is a "requirements type" agreement in which we commit to order only from the awardee, up to the specified quantity for a specific duration of time, but there is no obligation or commitment for us to order any or all of the spark plugs that may be anticipated. The bid quantities are estimates only, with deliveries to be ordered and released as required.

Spark Plugs will be purchased, maintained in inventory and managed by Material Management. As spark plugs are issued, the appropriate budget project numbers and accounts will be charged.

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