Meeting_Body
AD HOC CONGESTION, HIGHWAY AND ROADS COMMITTEE
JUNE 21, 2018
Subject
SUBJECT: I-710 SOUTH CORRIDOR PROJECT
Action
ACTION: APPROVE RECOMMENDATIONS
Heading
RECOMMENDATION
Title
CONSIDER:
A. AUTHORIZING the Chief Executive Officer to execute Modification No. 22 to Contract No. PS4340-1939 with URS Corporation (an AECOM Entity) to finalize the engineering and environmental work for the I-710 South Corridor Project in the not-to-exceed amount of $7,249,919, increasing the total contract value from $50,923,799 to $58,173,718; and
B. INCREASING Contract Modification Authority (CMA) to cover the cost of any unforeseen issues that may arise during the performance of the Contract in the amount of $724,992; increasing the total CMA amount from $2,521,000 to $3,245,992.
Issue
ISSUE
Funding to complete the Final Environmental Impact Report/Environmental Impact Statement (EIR/EIS), Project Report and Advanced Preliminary Engineering was not included in the original contract budget or the subsequent budget amendments because the scope of the preferred alternative and the level of effort necessary to complete those documents were not known at that time.
Staff has now developed a statement of work and an independent cost estimate for the Contract Modification, which covers both engineering and environmental technical work associated with the preparation of the Final EIR/EIS, the Project Report, Advance Preliminary Engineering and documentation of the improvement projects in the Early Action Program.
Background
BACKGROUND
The environmental process for the I-710 South Corridor Project was initiated in 2008. The Draft EIR/EIS was first circulated in 2012. In order to further minimize environmental impacts and address public concerns, the project alternatives were reformulated, additional studies were conducted between 2013 and 2016, and the updated Draft EIR/EIS was circulated in 2017.
Ultimately, at the March 1, 2018 Board Meeting, the Board adopted as amended Alternative 5C as the Locally Preferred Alternative (LPA) for the I-710 South Corridor Project and directed staff to complete the Final EIR/EIS. Under two separate motions the Board provided additional direction to staff, including: 1) the development of an Early Action Program of projects that are consistent with the ultimate corridor improvements and can be implemented with minimal right of way impacts and with available funding; 2) initiation of a stakeholder working group to evaluate innovative technology and operational improvement scenarios that could be applied to the I-710; and 3) pursuit of funds for the proposed Zero Emission Truck Deployment Program. (See Attachment D)
DISCUSSION
A summary of the work plan for the requested contract modification is provided below.
Work Element #1 - Final EIR/EIS and Project Report
Completion of responses to comments and preparation of the final environmental document, preparation of the Project Report (PR) which documents Caltrans’ approval of the Project.
Schedule: June 2018 - December 2018
Lead: Metro
The schedule for completion of the FEIR/FEIS is dependent upon agency review and approval process. Every effort is being made to accelerate the process.
Work Element #2 - Early Action Program - Program Development and Advance Preliminary Engineering
Develop a list of potential projects for the Early Action Program and prepare Advance Planning Studies, Preliminary Site Investigations and any required geometric updates/refinements for those projects.
Schedule: May 2018 - April 2019
Lead: Metro
Work Element #3 - Programmatic Components of the Project
Develop objectives, institutional arrangements, requirements, guidelines, funding criteria, recommendations, and additional physical and operational definition related to key programs included in the Preferred Alternative: Zero Emission Truck Program, Arterial Congestion Relief Program, and Community Health/Benefit Program.
Schedule: June 2018 - October 2018
Lead: Partnership of Metro and various agencies/entities
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
Performance of the proposed contract modification will have no negative impact on the safety of Metro’s patrons or employees.
Financial_Impact
FINANCIAL IMPACT
Funding for the necessary work to complete the I-710 South Final EIR/EIS is included in the $7,150,000 shown in Metro’s FY19 budget in Cost Center 4720 (Highway Program), Project 462316, (I-710 South Early Action Projects), Account 50316 (Services Professional/Technical), Task 5.2.100. Since this is a multi-year project, the Project Manager, the Cost Center Manager and the Senior Executive Officer, Program Management - Highway Program will continue to be responsible for budgeting any remaining costs in future fiscal years.
Impact to Budget
The source of funds for this project will be Measure R Highway Capital (20%) Funds from the I-710 South and/or Early Action Projects. This fund source is not eligible for Bus and Rail Operations or Capital Expenditures.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Board may elect not to approve the Contract Modification. This option is not recommended. Completing the environmental document for the project is a necessary step in development and implementation of the improvements described in Measure R and Measure M for the corridor.
Next_Steps
NEXT STEPS
Additional efforts related to the Board’s policy recommendations from Motion 22.1, 5.1 and 5.2 that go beyond the scope of the Project and the environmental document will be addressed and reported separately.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - Contract Modification/Change Order Log
Attachment C - DEOD Summary
Attachment D - February 2018 Board Motions
Prepared_by
Prepared by: Ernesto Chaves, Sr. Director, Highway Program, (213) 922-7343
Abdollah Ansari, Sr. Executive Officer, Highway Program, (213) 922-4781
Bryan Pennington, Deputy Chief Program Management Officer, (213) 922-7449
Reviewed_By
Reviewed by: Debra Avila, Chief Vendor/Contract Management Officer, (213) 418-3051
Richard F. Clarke, Chief Program Management Officer, (213) 922-7557
