Metro - File #: 2017-0810

• File #: 2017-0810
• Type: Contract
• Status: Agenda Ready
• File created: 12/4/2017
• In control: Operations, Safety, and Customer Experience Committee
• On agenda: 9/27/2018
• Title: AWARD a cost plus fixed fee Contract No. PS50321 for consulting services for bus contracts, and project control support to Capitol Government Contract Specialists (Capitol GCS), in the not-to-exceed amount of $1,884,286, for a period of up to 30 months from issuance of a Notice-to-Proceed (NTP), in support of the current bus acquisition contracts, subject to resolution of protest(s), if any.
• Sponsors: Operations, Safety, and Customer Experience Commit
• Indexes: Budget, Budgeting, Bus 40' Cng W/ El Dorado-295 (Project), Bus 40'Ze W/ Byd (Project), Bus 60' Cng W/ New Flyer -65 (Project), Bus 60'Ze W/ Byd-5 (Project), Bus 60'Ze W/ New Flyer- 40 (Project), Bus Acquisitions, Contracted Bus Service, Contracts, Metro Orange Line, Procurement, Program, Project, Project management, Request For Proposal, Small Business Enterprise, System safety, Transit buses, Zero Emissions
• Related files: 2016-0836, 2016-0881, 2016-0988, 2017-0304, 2017-0466

Meeting_Body
REGULAR BOARD MEETING
SEPTEMBER 27, 2018

Subject
SUBJECT: CONSULTING SERVICES FOR BUS CONTRACTS - PROJECT CONTROL SUPPORT

Action
ACTION: APPROVE RECOMMENDATION

Heading
RECOMMENDATION

Title
AWARD a cost plus fixed fee Contract No. PS50321 for consulting services for bus contracts, and project control support to Capitol Government Contract Specialists (Capitol GCS), in the not-to-exceed amount of $1,884,286, for a period of up to 30 months from issuance of a Notice-to-Proceed (NTP), in support of the current bus acquisition contracts, subject to resolution of protest(s), if any.

Issue
ISSUE

This action authorizes contract award to Capitol GCS, Inc., a certified SBE firm, to support Metro's designated bus acquisition project management with project control, document management and oversight of the Bus OEM Contractors to ensure performance is consistent with the requirements of the five bus acquisition contracts. The consultant shall apply appropriate program control resources and oversight support services to facilitate and ensure the timely production and delivery of the buses.

Background
BACKGROUND

In summary, contracts for 465 buses have been awarded from the 1005 buses authorized by the Metro Board under RFP Nos. OP28367, and OP29199. Given the pressing timelines to build and deliver these buses which are needed for ongoing support of Bus Operations, as well as the conversion process of Metro Orange Line and Metro Silver Line to zero emission operation, the contracts must run concurrently, necessitating additional supporting resources to assist with management and oversight for the bus builds.

In April 2016, Metro's Board of Directors authorized staff to initiate RFP No. OP28367 for the procurement of up to 1,000 CNG or Zero Emission Transit Buses for replacement of up to 600, 40' transit buses and 400 60' transit buses. Subsequently, four contracts were awarded in response to RFP No. OP28367, one for each vehicle type:
* Pa...