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File #: 2018-0523   
Type: Contract Status: Agenda Ready
File created: 8/2/2018 In control: Operations, Safety, and Customer Experience Committee
On agenda: 9/20/2018 Final action:
Title: AUTHORIZE the Chief Executive Officer to award a five-year Contract No. PS110638000 to Canon Solutions America Inc. for Copy Center and Design Studio equipment and services in an amount not-to-exceed $1,590,568, inclusive of sales taxes; subject to the resolution of protest(s), if any.
Sponsors: Operations, Safety, and Customer Experience Commit
Indexes: Budget, Contracts, General Overhead (Project), Procurement, Safety
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary
Related files: 2018-0673
Date Action ByActionResultAction DetailsMeeting DetailsAudio
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Meeting_Body
OPERATIONS, SAFETY AND CUSTOMER EXPERIENCE COMMITTEE
SEPTEMBER 20, 2018

Subject
SUBJECT: COPY CENTER EQUIPMENT AND SERVICES

Action
ACTION: AWARD CONTRACT


Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a five-year Contract No. PS110638000 to Canon Solutions America Inc. for Copy Center and Design Studio equipment and services in an amount not-to-exceed $1,590,568, inclusive of sales taxes; subject to the resolution of protest(s), if any.

Background
BACKGROUND

Metro's current contracts for the lease of high-speed copiers, document finishing equipment, maintenance, and other services will expire on December 31, 2018.

Discussion
DISCUSSION

Metro requires high-speed copy machines, laminating equipment, binding and other finishing equipment to produce a wide range of documents that are required for agency business, including:

? Bus and rail "shake-up" materials
? Board and committee agenda packets
? Budget books
? Bound departmental reports
? Departmental forms
? Large format blueprints and posters
? Procurement IFB and RFP Packages
? Training manuals
? EIR/EIS and other planning documents

Documents are sent to the Copy Center whenever they can be produced more cost effectively and at a higher quality than is possible on convenience copiers. This contract will replace the current contract with Canon.


Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT

Approval of this Board item will have a neutral impact on safety.

Financial_Impact
FINANCIAL IMPACT

Funding of $320,000 for this service is included in the FY19 Budget in cost center 6420 Copy Services within project 100001 General Overhead. Since this is a multi-year contract, the cost center manager and Chief Human Capital & Development Officer will be accountable for budgeting the cost in future years.

Impact to Budget

The source of funds for Project 100001 is General Overhead funds, comprised of
Federal, state and local funds....

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