Meeting_Body
REVISED
CONSTRUCTION COMMITTEE
SEPTEMBER 20, 2018
Subject
SUBJECT: CITY OF LOS ANGELES FY19 ANNUAL WORK PLAN APPROVAL
Action
ACTION: AUTHORIZE ANNUAL EXPENDITURE BUDGET
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to execute an annual expenditure budget plan in the amount of $37,920,890 $37,930,890 for the FY19 Annual Work Plan for the City of Los Angeles.
Issue
ISSUE
During the design, construction and maintenance phases of Metro projects, a significant amount of support is required from local jurisdictions. This support includes design reviews, permit approvals, inspection of work on City property, traffic control officers, traffic signal technicians and related engineering support. Approvals are required in a timely manner to support project schedules.
The annual work plan shall serve as a commitment from Metro for the reimbursement of services by City of Los Angeles reviewing departments for an estimated amount of services. Without an annual work plan, the reviewing departments have no funding sources to support the projects.
Background
BACKGROUND
In December of 2002, a Master Cooperative Agreement (MCA) was executed between Metro and the City of Los Angeles. The intent of the agreement was to establish a streamlined process among both entities to successfully construct Metro’s ongoing projects. A function of the MCA is to clearly identify a yearly budget for each City department to provide those city services. This function is labeled as the Annual Work Plan.
Discussion
DISCUSSION
The action contained herein provides funding for the City of Los Angeles participation in each project within the limit of the current approved FY19 budget for Third Party Review. (See Attachment A)
Metro staff efforts to proactively manage these costs will include the following:
A. Controlling the design review process through the early coordination of design efforts to define scope and establish/clarify standards and requirements.
B. Reviewing submittals for completeness.
C. Ensuring that third party requirements are identified and addressed prior to sending to the third party.
D. Reviewing timesheets with each third party organization on a monthly basis to ensure that hours charged are appropriate.
E. Conducting executive and staff level partnering with third parties.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
The recommended action has no impact on safety.
Financial_Impact
FINANCIAL IMPACT
The funding, which may be obligated and spent under this one year work plan of $37,920,890 $37,930,890 is included in the FY19 budget in each of the project budgets that will require services to be performed by the City of Los Angeles. See attachment “A”. Since these are multi-year projects, the Project Managers will be responsible for budgeting future year costs.
Impact on Bus and Rail Operating and Capital Budget
The funding for this Annual Work Plan will come from various sources of funds, generally from the capital project budgets. See attachment “A”. With the exception of major construction projects funded with specific grant funds, these funds are eligible for bus and rail operating and capital expenditures. No other sources of funds were considered for this activity because the primary beneficiary of the service is bus, rail and capital projects.
Implementation of Strategic Plan Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
By executing the Annual Work Plan for FY19 and allowing the City departments to successfully review plans and provide a streamlined approval processes to successfully construct Metro’s ongoing projects. It would positively support Metro’s overall plan and goal of expanding the transportation network, increase mobility for all users and improve LA County’s overall transit networks and assets
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Board may reject the Recommendation and direct us to include this work under Construction Contracts. Unfortunately, this is not recommended because it will delay each of the projects.
Next_Steps
NEXT STEPS
Upon Metro board approval of the annual work plan, the City of Los Angeles shall submit the annual work plan to the Los Angeles City Council and Mayor’s Office for adoption.
Attachments
ATTACHMENTS
Attachment A - FY19 Annual Work Plan Anticipated Budget for the City of Los Angeles
Prepared_by
Prepared by: Bryan Pennington, Senior Executive Officer; 213-922-7449
Androush Danielians, Executive Officer; 213-922-7598
Eduardo Cervantes, Deputy Executive Officer; 213-922-7255.
Reviewed_By
Reviewed by: Richard Clarke, Chief Program Management Officer; 213-922-7557
