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File #: 2018-0533   
Type: Contract Status: Agenda Ready
File created: 8/9/2018 In control: Construction Committee
On agenda: 9/20/2018 Final action:
Title: AUTHORIZE the Chief Executive Officer to execute an annual expenditure budget plan in the amount of $37,920,890 $37,930,890 for the FY19 Annual Work Plan for the City of Los Angeles.
Sponsors: Construction Committee
Indexes: Budget, Budgeting, Capital Project, Capital Project Funds, City of Los Angeles, Construction, Contracts, Funding plan, Plan, Project
Attachments: 1. Attachment A - FY19 Annual Work Plan Anticipated Budget for LA
Related files: 2018-0673
Date Action ByActionResultAction DetailsMeeting DetailsAudio
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Meeting_Body

REVISED

CONSTRUCTION COMMITTEE

SEPTEMBER 20, 2018

 

Subject

SUBJECT:                     CITY OF LOS ANGELES FY19 ANNUAL WORK PLAN APPROVAL

 

Action

ACTION:                     AUTHORIZE ANNUAL EXPENDITURE BUDGET

 

Heading

RECOMMENDATION

 

Title

AUTHORIZE the Chief Executive Officer to execute an annual expenditure budget plan in the amount of $37,920,890  $37,930,890 for the FY19 Annual Work Plan for the City of Los Angeles.

 

Issue

ISSUE

 

During the design, construction and maintenance phases of Metro projects, a significant amount of support is required from local jurisdictions.  This support includes design reviews, permit approvals, inspection of work on City property, traffic control officers, traffic signal technicians and related engineering support.  Approvals are required in a timely manner to support project schedules.

 

The annual work plan shall serve as a commitment from Metro for the reimbursement of services by City of Los Angeles reviewing departments for an estimated amount of services. Without an annual work plan, the reviewing departments have no funding sources to support the projects.

 

Background

BACKGROUND

 

In December of 2002, a Master Cooperative Agreement (MCA) was executed between Metro and the City of Los Angeles. The intent of the agreement was to establish a streamlined process among both entities to successfully construct Metro’s ongoing projects. A function of the MCA is to clearly identify a yearly budget for each City department to provide those city services. This function is labeled as the Annual Work Plan.

 

Discussion

DISCUSSION

 

The action contained herein provides funding for the City of Los Angeles participation in each project within the limit of the current approved FY19 budget for Third Party Review. (See Attachment A)

 

Metro staff efforts to proactively manage these costs will include the following:

 

A.                     Controlling the design review process through the early coordination of design efforts to define scope and establish/clarify standards and requirements.

B.                     Reviewing submittals for completeness.

C.                     Ensuring that third party requirements are identified and addressed prior to sending to the third party.

D.                     Reviewing timesheets with each third party organization on a monthly basis to ensure that hours charged are appropriate.

E.                     Conducting executive and staff level partnering with third parties.

 

Determination_Of_Safety_Impact

DETERMINATION OF SAFETY IMPACT

 

The recommended action has no impact on safety.

 

Financial_Impact

FINANCIAL IMPACT

 

The funding, which may be obligated and spent under this one year work plan of $37,920,890 $37,930,890 is included in the FY19 budget in each of the project budgets that will require services to be performed by the City of Los Angeles. See attachment “A”. Since these are multi-year projects, the Project Managers will be responsible for budgeting future year costs.

 

 

Impact on Bus and Rail Operating and Capital Budget

 

The funding for this Annual Work Plan will come from various sources of funds, generally from the capital project budgets. See attachment “A”. With the exception of major construction projects funded with specific grant funds, these funds are eligible for bus and rail operating and capital expenditures. No other sources of funds were considered for this activity because the primary beneficiary of the service is bus, rail and capital projects.

 

 

Implementation of Strategic Plan Goals

IMPLEMENTATION OF STRATEGIC PLAN GOALS

 

By executing the Annual Work Plan for FY19 and allowing the City departments to successfully review plans and provide a streamlined approval processes to successfully construct Metro’s ongoing projects. It would positively support Metro’s overall plan and goal of expanding the transportation network, increase mobility for all users and improve LA County’s overall transit networks and assets

 

 

Alternatives_Considered

ALTERNATIVES CONSIDERED

 

The Board may reject the Recommendation and direct us to include this work under Construction Contracts. Unfortunately, this is not recommended because it will delay each of the projects.

 

 

Next_Steps

NEXT STEPS

 

Upon Metro board approval of the annual work plan, the City of Los Angeles shall submit the annual work plan to the Los Angeles City Council and Mayor’s Office for adoption.

 

Attachments

ATTACHMENTS

 

Attachment A - FY19 Annual Work Plan Anticipated Budget for the City of Los Angeles

 

 

 

Prepared_by

Prepared by:                      Bryan Pennington, Senior Executive Officer; 213-922-7449

Androush Danielians, Executive Officer; 213-922-7598

Eduardo Cervantes, Deputy Executive Officer; 213-922-7255.

Reviewed_By

Reviewed by:                      Richard Clarke, Chief Program Management Officer; 213-922-7557