Metro - File #: 2018-0570

• File #: 2018-0570
• Type: Contract
• Status: Agenda Ready
• File created: 8/24/2018
• In control: Operations, Safety, and Customer Experience Committee
• On agenda: 10/18/2018
• Title: AUTHORIZE the Chief Executive Officer to award a two year, Indefinite Delivery, Indefinite Quantity Contract No. MA54977000 to The Aftermarket Parts Company, LLC (New Flyer Parts), the lowest responsive and responsible bidder for bus operator seat assemblies. The award is for a base year not-to-exceed amount of $692,806, inclusive of sales tax, and a one year option for a not-to-exceed amount of $713,590, inclusive of sales tax, for a total not-to-exceed contract value of $1,406,397, subject to resolution of protest(s), if any.
• Sponsors: Operations, Safety, and Customer Experience Commit
• Indexes: Budgeting, Bus Acquisitions, Bus Maintenance Projects, Complete Midlife On Nabi Compo Buses Through 8649 Series. Begin New Flyer Series 5600-6149 Midlife (Project), Contracts, Maintenance, Metro Divisions, Operations and Maintenance, Operations Maintenance (Project), Procurement, Purchasing, Safety, Strategic planning
• Related files: 2018-0712

Meeting_Body

OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
OCTOBER 18, 2018
Subject
SUBJECT: BUS OPERATOR SEAT ASSEMBLIES
Action
ACTION: AWARD CONTRACT
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to award a two year, Indefinite Delivery, Indefinite Quantity Contract No. MA54977000 to The Aftermarket Parts Company, LLC (New Flyer Parts), the lowest responsive and responsible bidder for bus operator seat assemblies. The award is for a base year not-to-exceed amount of $692,806, inclusive of sales tax, and a one year option for a not-to-exceed amount of $713,590, inclusive of sales tax, for a total not-to-exceed contract value of $1,406,397, subject to resolution of protest(s), if any.

Issue
ISSUE
This procurement is for the acquisition of new bus operator seat assemblies. Bus operator seat assemblies are required for maintaining the safe and reliable operation of the bus fleet. Award of this Contract will ensure that Bus Maintenance has adequate inventory to repair and maintain buses according to Metro maintenance standards.
Background
BACKGROUND
The component usage reports from Material Management revealed that on an annual basis nearly 200 bus operator seat assemblies were issued to Bus Maintenance to support scheduled seat assembly replacement activities during the bus midlife program and to replace any malfunctioning seats on an as-needed basis. The bus operator seat assemblies are installed by Metro Mechanics at the Central Maintenance Shops as a part of the Bus Midlife Program and at all bus operating divisions as necessary. Buses cannot operate safely without a properly functioning operator seat assembly.
Discussion
DISCUSSION
The USSC Q91 series seats purchased through this procurement are designed to reduce day-to-day operator fatigue and stress. The operator's weight remains centered over the center of the seat scissor suspension system at all adjustment locations, which reduces suspension torque, minimiz...