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File #: 2018-0628   
Type: Contract Status: Agenda Ready
File created: 9/19/2018 In control: Operations, Safety, and Customer Experience Committee
On agenda: 11/15/2018 Final action:
Title: AUTHORIZE the Chief Executive Officer to award a two year, Indefinite Delivery, Indefinite Quantity Contract No. MA49132000 to Cummins Inc., for electronic control modules for a one year base amount of $730,578, inclusive of sales tax, and a second year amount of $748,845, inclusive of sales tax, for a total contract value of $1,479,423, subject to resolution of protest(s), if any.
Sponsors: Operations, Safety, and Customer Experience Commit
Indexes: Bus Maintenance Projects, Contracts, Maintenance, Metro Divisions, Operations Maintenance (Project), Procurement, Rolling stock, Strategic planning
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary
Date Action ByActionResultAction DetailsMeeting DetailsAudio
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Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
NOVEMBER 15, 2018

Subject
SUBJECT: ELECTRONIC CONTROL MODULE

Action
ACTION: AWARD CONTRACT

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a two year, Indefinite Delivery, Indefinite Quantity Contract No. MA49132000 to Cummins Inc., for electronic control modules for a one year base amount of $730,578, inclusive of sales tax, and a second year amount of $748,845, inclusive of sales tax, for a total contract value of $1,479,423, subject to resolution of protest(s), if any.

Issue
ISSUE
This procurement is for the acquisition of new engine electronic control modules, which are required for maintaining the safe and reliable operation of the bus fleet. Award of this Contract will ensure that Bus Maintenance has adequate inventory to repair and maintain buses according to Metro maintenance standards.
Background
BACKGROUND
The component usage reports from Material Management revealed that on an annual basis nearly 300 engine electronic control modules were issued to Bus Maintenance to replace failed components and to support replacement during engine rebuild programs. The control modules are installed by Metro Mechanics at the Central Maintenance Shops and at all bus operating divisions. Buses cannot operate without properly functioning engine control modules.
Discussion
DISCUSSION
Engine electronic control modules are an engine management component that is commonly known to be the brains of the engine. The control module provides key data to the engine and component parts and ensures efficient operation of the engine to meet emission regulations. Problems with the engine electronic control module can quickly lead to engine performance issues. The engine electronic control modules support over 90% of our bus fleet which have Cummins 8.9 ISLG engines and Cummins 8.9 ISLG Near-Zero engines.
The contract to be awarded is a "requirements type" agreement in w...

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