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File #: 2018-0638   
Type: Contract Status: Agenda Ready
File created: 9/21/2018 In control: Operations, Safety, and Customer Experience Committee
On agenda: 11/15/2018 Final action:
Title: AUTHORIZE the chief Executive Officer to award a two-year, Indefinite Delivery, Indefinite Quantity Contract No. MA53850000 to Gillig LLC, for Kit - Q'Pod Assemblies with Passenger Curb Side Seats. The Contract has a first year amount of $2,005,420, inclusive of sales tax, and a second year amount of $2,005,420, inclusive of sales tax, for a total contract value of $4,010,840, subject to resolution of protest(s), if any.
Sponsors: Operations, Safety, and Customer Experience Commit
Indexes: Ada Equipment Installation (Project), Americans With Disabilities Act, Bus Maintenance Projects, Complete Midlife On Nabi Compo Buses Through 8649 Series. Begin New Flyer Series 5600-6149 Midlife (Project), Contracts, Curbs, Dynamic Signage, Lap, Maintenance, Procurement, Strategic planning, Transportation Development Act - Article 4, Transportation Development Act of 1971, Wheelchairs
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary, 3. Presentation
Related files: 2018-0784
Date Action ByActionResultAction DetailsMeeting DetailsAudio
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Meeting_Body

OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE

NOVEMBER 15, 2018

 

Subject

SUBJECT:                     Q’POD ASSEMBLY KITS WITH CURB SIDE SEAT

 

Action

ACTION:                      AWARD CONTRACT

 

Heading

RECOMMENDATION

 

Title

AUTHORIZE the chief Executive Officer to award a two-year, Indefinite Delivery, Indefinite Quantity Contract No. MA53850000 to Gillig LLC, for Kit - Q’Pod Assemblies with Passenger Curb Side Seats.  The Contract has a first year amount of $2,005,420, inclusive of sales tax, and a second year amount of $2,005,420, inclusive of sales tax, for a total contract value of $4,010,840, subject to resolution of protest(s), if any.

Issue

ISSUE

This procurement is for the acquisition of Q’Pod Wheelchair Securement Kits that include two Q’Pod units and one wall mounted flip seat per bus. The Q’POD’s 3-point system and integrated restraints make securing wheelchair passengers quicker and easier than the current wheelchair securement systems. Award of this Contract will ensure that Bus Maintenance has adequate inventory to replace the current wheelchair securement systems with the Q’Pod’s 3-point system during the bus midlife refurbishment.

Background

BACKGROUND

 

The Central Maintenance Shop (CMS) will be begin midlife refurbishments on the North American Bus Industries (NABI) 8500 series composite buses in the spring of 2019 and plans to install Q’Pod wheelchair securement kits and the wall mounted flip seat on all of these midlife buses. The Q’Pod wheelchair securement kits will be installed by Metro Mechanics at the CMS during the midlife refurbishment process.

Discussion

DISCUSSION

The Q’Pod wheelchair securement 3-point technology provides one of the fastest ways to secure a wheelchair passenger. In addition, the Q’Pod’s integrated stabilizing bumper acts as a 4th contact point, improving lateral stability and greatly reducing wheelchair tip-overs. All Q’Pod lap, shoulder, and self-tensioning rear belts are fully enclosed when not in use and located in easy-to-reach locations. The lap, shoulder, and rear belts are also precisely positioned for the proper wheelchair securement angles.

 

The contract to be awarded is a “requirements type” agreement in which we commit to order only from the awardee, up to the specified quantity for a specific duration of time, but there is no obligation or commitment for us to order any or all of the Q’Pod wheelchair securement kits that may be anticipated.  The bid quantities are estimates only, with deliveries to be ordered and released as required. The Diversity and Economic Opportunity Department (DEOD) recommended a two percent (2%) DBE goal for this solicitation. The purchased Q’Pod wheelchair securement kits are installed by Metro Mechanics.   

The Q’Pod wheelchair securement kits will be purchased and maintained in inventory and managed by Material Management.  As the Q’Pod wheelchair securement kits are issued, the appropriate budget project numbers and accounts will be charged.

Determination_Of_Safety_Impact

DETERMINATION OF SAFETY IMPACT

Award of contract will ensure that the Central Maintenance Facility will have an adequate inventory of the Q’Pod wheelchair securement kits to replace the current wheelchair securement systems with the Q’Pod’s 3-point system during the bus midlife refurbishment.

Financial_Impact

FINANCIAL IMPACT

The FY19 annual budget for the Q’Pod Wheelchair Securement Kit project is $746,300 with $253,948 for materials and $492,352 in Labor under Cost Center 3366 in Central Maintenance, Account 50441, Parts - Revenue Vehicle and Project 203039 ADA Equipment Installation. The approved LOP is $2,728,000. Additional expenditures related to the Q’Pod assembly kits with curb side seat contract award will be charged to project 203024 - Bus Midlife.

Since this is a multi-year contract, the cost center manager will be responsible for budgeting all forecasted project expenditures in future fiscal years. 

Impact to Budget

The current source of funds for this action are Transportation Development Act (TDA). Use of this funding source  maximizes allowable project funding allocations given established provisions and guidelines.

Implementation_of_Strategic_Plan_Goals

IMPLEMENTATION OF STRATEGIC PLAN GOALS

The procurement of Q’Pod wheelchair securement kits supports Strategic Goal 1: Provide high-quality mobility options that enable people to spend less time traveling. The new Q’Pod wheelchair securement kits will allow wheelchair patrons to be secured more quickly, improve the reliability of the securement system, and ensure that our customers are able to arrive at their destinations without interruption and in accordance with the scheduled service intervals for Metro bus operations.

Alternatives_Considered

ALTERNATIVES CONSIDERED

The alternative is to not award the Contract and procure the Q’Pod wheelchair securement kits on the open market on an as-needed basis.  This approach is not recommended since it does not provide a commitment from the supplier to ensure availability and price stability.

Next_Steps

NEXT STEPS

Metro’s requirements for the Q’Pod wheelchair securement kits will be fulfilled under the provisions of the Contract.

Attachments

ATTACHMENTS

Attachment A - Procurement Summary

Attachment B - DEOD Summary

 

Prepared_by

Prepared By:                        James D. Pachan, Superintendent of Maintenance, (213) 922-5804

 

Reviewed_By

Reviewed by:                     Debra Avila, Chief, Vendor/Contract Management (213) 922-6383

                                                               James T. Gallagher, Chief Operations Officer (213) 922-4424