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File #: 2018-0739   
Type: Contract Status: Agenda Ready
File created: 11/14/2018 In control: Operations, Safety, and Customer Experience Committee
On agenda: 1/17/2019 Final action:
Title: APPROVE an increase to the Life-of-Project (LOP) budget for the bus facilities fire alarm control panel replacement project (CP 202333) by $1,850,000, increasing the LOP budget from $1,624,300 to $3,474,300, which will enable staff to re-solicit and award a contract to the lowest responsible bidder for the bus facilities fire alarm control panel replacement project.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Bids, Budget, Bus Acquisitions, Bus Facilities Projects, Contracts, Fire Alarm (Project), Fire Alarm Control Panel, Fire detection systems, Maintenance, Project, Safety, Transportation Development Act - Article 4, Transportation Development Act of 1971, Vehicle fires
Attachments: 1. Attachment A - Expenditure Plan Forecast
Related files: 2019-0035
Date Action ByActionResultAction DetailsMeeting DetailsAudio
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Meeting Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
JANUARY 17, 2019


Subject
SUBJECT: FIRE ALARM PANEL REPLACEMENT PROJECT

Action
ACTION: APPROVE RECOMMENDATION

Heading
RECOMMENDATION

Title
APPROVE an increase to the Life-of-Project (LOP) budget for the bus facilities fire alarm control panel replacement project (CP 202333) by $1,850,000, increasing the LOP budget from $1,624,300 to $3,474,300, which will enable staff to re-solicit and award a contract to the lowest responsible bidder for the bus facilities fire alarm control panel replacement project.

Issue
ISSUE

In June 2016, the Board approved the fire alarm control panel upgrade project with a LOP budget of $1,624,300 as part of the adopted FY17 annual budget. The initial project scope developed in 2015 has significantly changed to ensure installing a complete fire alarm control system with compatible components that comply with current local, state and federal fire/life safety regulations and codes. These changes impact the project's overall cost requiring an increase to the LOP budget.

Background
BACKGROUND

Currently, there are 26 fire alarm control panels throughout 16 Metro bus facilities. Four (4) of the 26 panels are in good order, leaving 22 panels for replacement at 14 Metro bus facilities.

An initial project scope was developed in 2015 to replace the bus facilities existing fire alarm control panels and components while re-utilizing the existing associated wiring. Based on the initial scope, cost estimates were developed and LOP budget was requested and approved. Upon LOP approval, a thorough Engineering assessment was performed which determined that the existing wiring would not be compatible with the new addressable fire alarm control panels and components.

Since then, the scope of work has been updated to meet all current requirements which includes the replacement of 22 fire alarm control panels, all associated components, wiring, installation of newly ...

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