File #: 2019-0037   
Type: Contract Status: Agenda Ready
File created: 1/28/2019 In control: Finance, Budget and Audit Committee
On agenda: 3/20/2019 Final action:
Title: AUTHORIZE the Chief Executive Officer to execute Contract Modification No. 1 to Contract No. PS54707001, with Mythics Inc., for procurement of 220 additional Oracle Primavera Unifier Application User Licenses in the amount of $495,887, increasing the total value from $497,675 $495,887 to $993,562 $991,774, and extending the contract term through March 31, 2020.
Indexes: Airport Metro Connector (AMC) Station Project, Airport Metro Connector Construction (Project), Application, Budgeting, Contract administration, Contracts, Databases, Div. 20 Portal Widening Turnback (Project), Division 20, Division 20 Portal Widening Turnback Facility Project, Measure M, Measure R, Metro Blue Line, Metro Crenshaw Line, Metro Exposition Line, Metro Gold Line, Metro Green Line, Metro Rail A Line, Metro Rail C Line, Metro Rail E Line, Metro Rail K Line, Metro Rail L Line, Procurement, Program management, Project management, Purchasing, Regional Connector (Project), Regional Connector Transit Corridor Project, Safety, Strategic planning, Westside Subway Ext (Project), Westside Subway Extension Section 2 (Project), Westside Subwy Ext. Section 3 (Project)
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - Contract Modification Log, 3. Attachment C - DEOD Summary
Related files: 2019-0200
Date Action ByActionResultAction DetailsMeeting DetailsAudio
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Meeting_Body
REVISED
FINANCE, BUDGET AND AUDIT COMMITTEE
MARCH 20, 2019

Subject
SUBJECT: ORACLE PRIMAVERA UNIFIER APPLICATION USER LICENSES

Action
ACTION: APPROVE CONTRACT MODIFICATION

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute Contract Modification No. 1 to Contract No. PS54707001, with Mythics Inc., for procurement of 220 additional Oracle Primavera Unifier Application User Licenses in the amount of $495,887, increasing the total value from $497,675 $495,887 to $993,562 $991,774, and extending the contract term through March 31, 2020.

Issue
ISSUE

The existing contract document management system for Program Management is being replaced as the prior product was retired by Oracle. Contract document management is the electronic document exchange including review between Metro and contractors. Additionally, the system provides change and cost control functionality. Oracle Primavera Unifier software is being implemented to replace the prior system and to improve technology for document management.

As the software was initially implemented, the need for additional licenses arose to support the increased number of capital projects underway with Measure R and in development with Measure M. Staff is requesting Board approval for the Contract Modification as the total Contract value exceeds Metro's Chief Executive Officer's delegation of contracting authority.

Background
BACKGROUND

In 2009, Metro deployed a Program Management Information System (PMIS) to facilitate program wide project tracking, contract document administration and management reporting. PMIS was implemented to maximize efficiencies through automation, standardization, and provide program performance transparency. The system utilized the latest version of Oracle Primavera software that has been configured to support the program wide reporting requirements. Software applications included Oracle Primavera P6, Professional, Project Status, Oracle Pri...

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