File #: 2019-0099   
Type: Project Status: Agenda Ready
File created: 2/20/2019 In control: Construction Committee
On agenda: 4/18/2019 Final action:
Title: AUTHORIZE an increase in the life of project (LOP) budget for Project No. 202808 by $440,000 for Central Maintenance Facility (CMF) Building 5 Dust Collection System project from $785,000 to $1,225,000.
Sponsors: Construction Committee
Indexes: Air quality, Bids, Budget, Budgeting, Capital Project, Cmf Paint Shop Ventilation & Air Scrubber-Sustainability Implementation Program (Project), Construction, Contracts, Location 30, Plan, Procurement, Program management, Project, Safety, Strategic planning
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - Funding-Expenditure Plan, 3. Attachment C - DEOD Summary
Related files: 2019-0281
Date Action ByActionResultAction DetailsMeeting DetailsAudio
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Meeting_Body
CONSTRUCTION COMMITTEE
APRIL 18, 2019

Subject
SUBJECT: PROJECT NO. 202808 CMF BUILDING 5 DUST COLLECTION SYSTEM PROJECT
Action
ACTION: AUTHORIZE INCREASE IN LIFE OF PROJECT BUDGET

Heading
RECOMMENDATION

Title
AUTHORIZE an increase in the life of project (LOP) budget for Project No. 202808 by $440,000 for Central Maintenance Facility (CMF) Building 5 Dust Collection System project from $785,000 to $1,225,000.

Issue
ISSUE

On January 23, 2019, two bids were submitted in response to the solicitation of capital project CMF Building 5 Dust Collection System Project. The bid for the lowest responsive, responsible bidder is $972,000, which exceeds the funds available for this project.

Background
BACKGROUND

In August 2017, the Metro Board of Directors authorized the use of a design-build contracting method for the CMF Building 5 Dust Collection System Project. The Board Report [File No. 2017-0176] stated that the project would replace the ineffective, inefficient air scrubber system, which also uses more than 10,000 gallons of potable water each day. The proposed dust collection system is consistent with Metro's intent to reduce energy use and to conserve potable water, as outlined in Metro's Environmental Policy, Water Use and Conservation Policy, and Energy Conservation and Management Plan.

Discussion
DISCUSSION

On January 23, 2019, two bids were received and opened for the CMF Dust Collection System project. Both bids were higher than the LOP budget established for this project. As a result, additional funds are needed. As a lesson learned, our new practice is to set LOP budgets later in the design/procurement process to minimize the potential for an LOP increase.


Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
This Board action will not have an adverse impact on safety standards for Metro. It will however increase safety as projects become more energy and operationally efficient.

Financial_Impact
FINANCIA...

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