Metro - File #: 2018-0584

• File #: 2018-0584
• Type: Contract
• Status: Agenda Ready
• File created: 8/30/2018
• In control: Planning and Programming Committee
• On agenda: 5/15/2019
• Title: AUTHORIZE the Chief Executive Officer to: A. EXECUTE Modification No. 1 to Task Order No. AE115994000 with IBI Group, for the Purple Line Sections 2 and 3 First/Last Mile (FLM) Plan and Guidelines (Project), to: 1) provide additional community engagement for the Purple Line FLM planning, and 2) further the development of the FLM Guidelines, in the amount of $118,512 increasing the task order value from $986,246 to $1,104,758; and B. INCREASE Contract Modification Authority (CMA) specific to Task Order No. AE115994000 in the amount of $100,000, increasing the CMA amount from $100,000 to $200,000, in support of additional services related to the Project.
• Sponsors: Planning and Programming Committee
• Indexes: Budgeting, Capital Project, Contracts, First/Last Mile, Guidelines, Metro Purple Line, Metro Rail D Line, Metro Vision 2028 Plan, Plan, Procurement, Project, Purple Line First/Last Mile Planning (Project), Strategic planning, Westside Subway Extension/Purple Line Extension Phase 2, Westside Subway Extension/Purple Line Extension Phase 3

Meeting_Body
PLANNING AND PROGRAMMING COMMITTEE
MAY 15, 2019

Subject
SUBJECT: PURPLE LINE SECTIONS 2 AND 3 FIRST/LAST MILE PLAN AND GUIDELINES CONTRACT MODIFICATION

Action
ACTION: APPROVE RECOMMENDATIONS

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to:

A. EXECUTE Modification No. 1 to Task Order No. AE115994000 with IBI Group, for the Purple Line Sections 2 and 3 First/Last Mile (FLM) Plan and Guidelines (Project), to: 1) provide additional community engagement for the Purple Line FLM planning, and 2) further the development of the FLM Guidelines, in the amount of $118,512 increasing the task order value from $986,246 to $1,104,758; and

B. INCREASE Contract Modification Authority (CMA) specific to Task Order No. AE115994000 in the amount of $100,000, increasing the CMA amount from $100,000 to $200,000, in support of additional services related to the Project.

Issue
ISSUE
The Project is in response to Metro Board motions 14.1 (Attachment A) and 14.2 (Attachment B), requiring future transit capital projects to integrate FLM improvements into project planning and delivery. The Project consists of two components, and the task order modification is necessary in order to provide: 1) additional community engagement to support FLM Plan development for Purple Line Sections 2 and 3 stations and 2) additional consultant support of FLM Guidelines development, including preparation of training materials.

Discussion
DISCUSSION
In August 2018, Metro began work on the Project. The first component of the Project, the FLM Plan, will document improvements around four stations (Wilshire/Rodeo, Century City/Constellation, Westwood/UCLA, and Westwood/VA Hospital). As the coordination and engagement process has been unfolding, it has become necessary to add more coordination points with stakeholders such as city staff and other key community organizations, as well as develop interactive and high-quality engagement materials for future communit...