Meeting_Body
CONSTRUCTION COMMITTEE
OCTOBER 17, 2019
Subject
SUBJECT: CITY OF LOS ANGELES FY20 ANNUAL WORK PLAN
Action
ACTION: APPROVE RECOMMENDATION
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to execute annual expenditure budget plan for the FY20 Annual Work Plan for the City of Los Angeles.
Issue
ISSUE
During the design, construction and maintenance phases of Metro projects, a significant amount of support is required from local jurisdictions via an annual work plan. A significant amount of Metro’s capital projects are being done within the City of Los Angeles. The annual work plan shall serve as a commitment from the agency for the reimbursement of services by City of Los Angeles reviewing jurisdictions for an estimated amount of services. Without an annual work plan, the City of Los Angeles would have no funding sources to support the projects.
Background
BACKGROUND
In December of 2002, A Master Cooperative Agreement (MCA) was executed between Metro and the City of Los Angeles. The intent of the agreement was to establish a streamlined process among both entities to successfully construct Metro’s ongoing projects. A function of MCA was to clearly identify a yearly budget for each City department to provide those city services. This function was labeled as the Annual Work Plan.
Discussion
DISCUSSION
The action contained herein provides funding for the City of Los Angeles participation in the project within the limit of the current approved FY20 budget for Third Party Review and maintenance. (See Attachment A). The City reviews plans and inspects work on City right of way to assure compliance with City standards. Examples of these reviews include support of excavation (SOE) to assure that underground work does not impact buildings or utilities, traffic detours, relocations of city utilities, changes to intersection lighting, landscaping and hardscaping designs, traffic signal impacts, drainage and inspections of constructed work.
Metro staff efforts to proactively manage these costs will include the following:
A. Controlling the design review process through the early coordination of design efforts to define scope and establish/clarify standards and requirements.
B. Reviewing submittals for completeness.
C. Ensuring that third party requirements are identified and addressed prior to sending to the third party.
D. Reviewing timesheets with each third party organization on a monthly basis to ensure that hours charged are appropriate.
E. Conducting executive and staff level partnering with third parties.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
The recommended action has no impact on safety.
Financial_Impact
FINANCIAL IMPACT
The funding, which may be obligated and spent under this one-year work plan of $33,593,232 is included in the FY20 budget in respective project budgets that will require services to be performed by the City of Los Angeles. See attachment “A”. Since these are multi-year projects, the Project Managers and Chief Program Manager will be responsible for budgeting future year costs.
IMPACT ON BUS AND RAIL OPERATING AND CAPITAL BUDGET
The funding for this Annual Work Plan will come from various sources of funds. See attachment “A”. With the exception of major construction projects funded with specific grant funds, these funds are eligible for bus and rail operating and capital expenditures. No other sources of funds were considered for this activity because the primary beneficiary of the service is bus, rail and capital projects.
Implementation_of_Strategic_Plan_Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
By executing the Annual Work Plan for FY20 and allowing the City departments to successfully review plans and provide a streamlined approval processes to successfully construct Metro’s ongoing projects, it would positively support Metro’s overall plan and goal of expanding the transportation network, increase mobility for all users and improve LA County’s overall transit networks and assets.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Board may reject the Recommendation and direct us to include this work under Construction Contracts. Unfortunately, this is not recommended because it will delay each of the projects.
Next_Steps
NEXT STEPS
Upon Metro board approval of the annual work plan, the City of Los Angeles shall submit the annual work plan to the Los Angeles City Council and Mayor’s Office for adoption.
Attachments
ATTACHMENTS
Attachment A - FY20 Annual Work Plan Anticipated Budget for the City of Los Angeles
Prepared_by
Prepared by: Bryan Pennington, Senior Executive Officer; 213-922-7449
Androush Danielians, Executive Officer; 213-922-7598
Eduardo Cervantes, Deputy Executive Officer; 213-922-7255.
Approved_By
Approved by: Richard Clarke, Chief Program Management Officer; 213-922-7557
