File #: 2020-0250   
Type: Contract Status: Agenda Ready
File created: 3/20/2020 In control: Finance, Budget and Audit Committee
On agenda: 4/15/2020 Final action:
Title: AUTHORIZE the Chief Executive Officer to award a five-year, firm fixed-price Contract No. PS64807000 to Crowe LLP to provide Annual Financial and Compliance Audit Services in the amount of $1,836,135 effective April 24, 2020, subject to resolution of protest(s), if any.
Sponsors: Finance, Budget and Audit Committee
Indexes: Audit, Budgeting, Contracts, Evaluation and assessment, Financial Audit, Low Carbon Transit Operations Program, Other P&P Planning (Mou, Hov, Tdm, Bikeways, Funds Admin, Public Outreach) (Project), Procurement, Service Authority For Freeway Emergencies, Transportation Development Act - Article 4, Transportation Development Act of 1971
Attachments: 1. Attachment A - Procurement Summary .pdf, 2. Attachment B - DEOD Summary.pdf
Related files: 2020-0156
Date Action ByActionResultAction DetailsMeeting DetailsAudio
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Meeting_Body

FINANCE, BUDGET AND AUDIT COMMITTEE

APRIL 15, 2020

 

Subject

SUBJECT:                     ANNUAL FINANCIAL AND COMPLIANCE AUDITS OF METRO AND ITS COMPONENT UNITS

 

Action

ACTION:                     AWARD CONTRACT

 

Heading

RECOMMENDATION

 

Title

AUTHORIZE the Chief Executive Officer to award a five-year, firm fixed-price Contract No. PS64807000 to Crowe LLP to provide Annual Financial and Compliance Audit Services in the amount of $1,836,135 effective April 24, 2020, subject to resolution of protest(s), if any.

 

Issue

ISSUE

 

Metro is required to have an independent Certified Public Accountant firm perform annual financial and compliance audits. The audit reports are submitted to funding partners and to financing institutions relative to Metro bond issues.  The recommended contractor shall begin with the audit of Metro’s financial statements and component units starting fiscal year ending June 30, 2020.

 

Discussion

DISCUSSION

 

The scope of services includes the financial and compliance audit requirements of Metro and the component units including:

 

                     Comprehensive Annual Financial Report (CAFR);

                     Single Audit Report on Federal grant activities;

                     Transportation Development Act (TDA);

                     Proposition 1B Public Transportation, Modernization, Improvement, and Service Enhancement Account Program (PTMISEA);

                     State Transit Assistance (STA);

                     Service Authority for Freeway Emergencies (SAFE),

                     Low Carbon Transit Operations Program (LCTOP);

                     Crenshaw Project Corporation (CPC); and

                     National Transit Database (NTD).

 

The firm is also required to provide a management report which addresses any material weaknesses and/or significant deficiencies in Metro’s accounting system and internal controls noted in the auditor’s examination of Metro’s books and records.

 

Determination_Of_Safety_Impact

DETERMINATION OF SAFETY IMPACT

 

Approval of this item will not impact the safety of Metro’s patrons or employees.

 

Financial_Impact

FINANCIAL IMPACT

 

Funding of $342,410 for the contracted services will be appropriated in the FY2021 budget in cost center 2510 under project number 405510.  Since this is a multi-year contract, Management Audit Services will be accountable for budgeting the cost in future years.

 

IMPACT TO BUDGET

 

The source of funds for Project 405510 is Propositions A, C & TDA Administration funds.  These funds are not eligible for bus/rail operating or capital expense.

 

Implementation_of_Strategic_Plan_Goals

IMPLEMENTATION OF STRATEGIC PLAN GOALS

 

Approval of this item supports Metro Vision 2028 Goal #5:  Provide responsive, accountable, and trustworthy governance within the Metro organization. 

 

Alternatives_Considered

ALTERNATIVES CONSIDERED

 

No alternatives were considered, as laws and regulations require Metro to have financial and compliance audits performed annually by an independent Certified Public Accountant.

 

Next_Steps

NEXT STEPS

 

Upon Board approval, staff will execute Contract No. PS64807000 to Crowe LLP for annual financial and compliance audits, effective April 10, 2020.

 

 

Attachments

ATTACHMENT

 

Attachment A - Procurement Summary

Attachment B - DEOD Summary

 

Prepared_by

Prepared by:                      Lauren Choi, Interim Sr. Director, Audit, (213) 922-3926

                     

Reviewed_By

Reviewed by:                      Shalonda Baldwin, Interim Chief Auditor, (213) 418-3265

Debra Avila, Chief Vendor/Contract Management Officer

                                                               (213) 418-3051